Proposal Specialist

Cohesity is a leader in AI-powered data security and management. Aided by an extensive ecosystem of partners, Cohesity makes it easy to secure, protect, manage, and get value from data — across the data center, edge, and cloud. Cohesity helps organizations defend against cybersecurity threats with comprehensive data security and management capabilities, including immutable backup snapshots, AI-based threat detection, monitoring for malicious behavior, and rapid recovery at scale.
We’ve been named a Leader by multiple analyst firms and have been globally recognized for Innovation, Product Strength, and Simplicity in Design.
Join us on our mission to shape the future of our industry.

The Proposal Specialist role is responsible for managing, coordinating, and developing high-quality responses to Vendor Questionnaires, Risk and Security Assessments, Requests for Proposals (RFPs), Requests for Information (RFIs), and other business development inquiries. The ideal candidate has proposal experience in the technology/cybersecurity industries using a proposal management tool such as Responsive, thrives under tight deadlines with a commitment to excellence in every submission.

HOW YOU’LL SPEND YOUR TIME HERE: 

• Manage project document import and exports in Responsive proposal platform
• Analyze RFP/RFI/questionnaire requirements
• Assign and manage inputs from internal stakeholder teams including legal, customer trust, and technical SMEs
• Draft, edit, format, and proofread proposal content to ensure clarity, accuracy, and consistency
• Collaborate cross-functionally to continuously improve proposal processes and win strategies
• Working closely with the account team, manage timelines to ensure timely submission of all proposal documents
• Maximize value of existing content libraries and tools with AI, adhering to internal best practices, to streamline proposal development
• Track proposal status, archive completed projects, and support lessons learned after submission
• Support content library management and other related tasks as assigned

WE’D LOVE TO TALK TO YOU IF YOU HAVE MANY OF THE FOLLOWING: 

• Associate’s degree in Business, Communications, English, IT, or related field (Bachelor’s preferred)
• Minimum of two (2) years of proposal experience in the technology or cybersecurity industry
• Excellent writing, editing, and formatting skills with strong attention to detail
• Strong organizational and project management skills with the ability to manage multiple priorities
• Demonstrated ability to excel in a dynamic environment
• Willingness to work extended hours as needed to meet customer deadlines
• Proficiency in Microsoft Office Suite, proposal management tools like Responsive and CRM(s) such as Salesforce.
• Demonstrated ability to leverage AI tools to enhance productivity, streamline workflows, and support decision making.
• Professional English language proficiency for customer and internal communication.

WE ARE EXTRA EXCITED IF YOU HAVE ANY OF THE FOLLOWING: 

• Bachelor’s degree in a related field
• Knowledge of cybersecurity products, services, and terminology
• Experience with full-cycle proposal management
  

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Disclosure Pursuant to Applicable State Equal Pay Transparency Laws - This position has a starting pay range as listed below. Actual salary depends upon many factors, including a candidate’s skills, qualifications and experience, location, and salary expectations, and therefore a starting salary at the low end, high end, or even above the stated range may be offered. This position may also be eligible for bonus compensation, commission (if in a sales function), and/or equity grants. Additionally, full-time employees are eligible to participate in our comprehensive benefits framework, including health and wellness benefits, vacation, paid holidays and refresh days, 401(k) retirement plan, life and disability insurance coverages, and other benefits the Company may offer from time to time.

The compensation noted above is based on an annualized hourly rate assuming normal full-time employment.

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Equal Employment Opportunity Employer (EEOE)
Cohesity is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at 1-855-9COHESITY or [email protected] for assistance.
In-Office Expectations
Cohesity employees who are within a reasonable commute (e.g. within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.

We strongly prefer candidates who are currently located in or near the designated job location. Candidates outside the area should apply only if they are committed to relocating prior to their start date and have the legal right to work in the job location.