Some of what you will do:
Reporting to the proposal team manager, the proposal specialist owns the proposal process from the kick-off meeting through to submission. They serve as the project manager for complex, verbiage and compliance driven RFx opportunities for both prospective and existing customers of all sizes. The proposal specialist plays an integral role in driving revenue and increasing profitability through conversion, retention, and penetration.
Specifically, You Will:
Provide operational leadership for proposal development, charting project plans and bid schedules, spearheading kickoff calls, delegating tasks, communicating critical deadlines, conducting executive reviews, and holding stakeholders accountable throughout.
Strategize with the sales team to identify win themes, customer pain points, and key value drivers to create a unified bid strategy for revenue generation.
Collaborate across all organizational functions and levels, building alignment between the proposal, pricing, sales, merchandising, transportation, operations, legal, risk management, and credit teams.
Gather, analyze and organize data from other departments, discerning key information and integrating it into the response.
Draft and creates proposal that capture Staples Professional’s value proposition and align our offering with customer needs. Edits and revises drafts based on customer addenda and stakeholder feedback.
Work well in situations with many unknowns and knows how to solve challenges and guide others through ambiguity.
Some of what you need:
A university degree with emphasis on communications, business, marketing, and/or journalism.
Project management skills with demonstrated ability to keep projects on track through proactive communication, prioritization, problem solving, time/task management, ability to manage multiple projects, and organization.
Advanced computer skills: Must have advanced skills in the entire MS Office Suite including Word, Excel, PowerPoint, Teams and Outlook, and an ability to learn new software quickly.
Excellent communication skills, both verbal and written, to clearly explain concepts in professional documents using easy-to-understand English.
Proposal process knowledge with an understanding of what to look for in an RFx, kickoff calls, content management, and on-time delivery of projects.
Strong interpersonal skills with an ability to foster positive working relationships across all business areas.
Ability to work independently under pressure, especially under tight client deadlines with minimal supervision.
Physical Environment/Working Conditions:
Hybrid Work Model (4 days working in the Richmond Hill office).
Some of what you will get:
Associate discount
Health and Dental benefits
RRSP/DPSP
Performance bonuses
Learning & Development programs
And more…
#MakeAnImpact
About UsSkills Required
- University degree emphasizing communications, business, marketing, and/or journalism
- Project management skills, including prioritization, problem solving, time management, organization, and managing multiple projects
- Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, and Outlook
- Excellent verbal and written communication skills
- Knowledge of proposal processes, RFx requirements, kickoff calls, content management, and on-time project delivery
- Strong interpersonal and cross-functional collaboration skills
- Ability to work independently under pressure and meet tight client deadlines
Staples Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Staples and has not been reviewed or approved by Staples.
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Wellbeing & Lifestyle Benefits — Wellbeing offerings are described as broad, including wellness reimbursements, emotional support and coaching, legal services, identity theft protection, and pet insurance. Employee discounts and select on-site amenities are also positioned as meaningful add-ons beyond basic coverage.
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Leave & Time Off Breadth — Time-off provisions are presented as relatively expansive, including paid time off, company-recognized holidays, and a personal or flexible holiday option. Vacation that grows with tenure and PTO flexibility are highlighted as valued elements.
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Inclusive Benefits Coverage — Healthcare benefits explicitly include gender-affirming care alongside medical, dental, and vision coverage. Family and caregiver programs also include support that references LGBTQ+ considerations and broader life-stage needs.
Staples Insights
What We Do
For nearly 40 years, Staples has been a trusted leader in delivering end-to-end workplace solutions for consumers and businesses of all sizes across a broad range of industries. The company provides a comprehensive portfolio of products, strategic solutions, and services including print and marketing, shipping, technology, and travel. Its specialized assortment includes high-quality office supplies, janitorial products, technology, furniture, and breakroom essentials, all supported by best-in-class supply chain capabilities and a dedicated team of experts committed to making the workday easier. Headquartered near Boston, Massachusetts, Staples operates throughout North America via direct B2B sales, e-commerce, and more than 900 retail stores. To learn more, visit your local U.S. Staples store, download the Staples app, explore Staples.com or StaplesBusiness.com, or follow @Staples on social media.
