As a Proposal Specialist, you will be the driving force behind how Coupa wins new business, shaping the proposals and RFX responses that showcase our Business Spend Management platform to prospective customers around the world. Your writing and coordination will directly influence multimillion dollar deals, helping sales teams put their best foot forward under tight deadlines. By partnering with solutions advisors, technical architects, product teams, legal, and revenue leadership, you will ensure every response is accurate, compelling, and reflective of Coupa's value. Your work brings clarity and confidence to customers evaluating Coupa, ultimately expanding the spend under management that fuels their success.
What You'll Do:
- Independently prepare written responses to RFXs, including but not limited to RFI, RFPs, RFQs, IT/Security Surveys, General Questionnaires, etc. The Sr. Proposal Specialist will independently respond to RFXs with hundreds of detailed functional & technical questions that span over 15 applications.
- Support a full-service and self-service Proposal and RFX Desk for Coupa's global sales organization
- Lead internal reviews and coordinate preparation of responses to RFX’s and provide comprehensive writing support as a lead for any client deliverables.
- Prioritize RFXs and balance high workloads with short deadlines and fast turnaround times.
- Collaborate with account reps, executives, legal, finance, sales operations, product management, marketing, and engineers to create proposal strategies and win plans.
What You Will Bring to Coupa:
- Business Spend Management industry experience (e.g., Procurement, Invoicing/AP, Expenses, Sourcing, Contracts, Spend Analytics, etc.), in roles such as Proposal Manager/Specialist, Consultant, Analyst, or Pre-Sales. Minimum of 3 to 5 years.
- Functional knowledge of Business Spend Management applications
- Technical knowledge of SaaS/cloud computing.
- Independent learner and self-starter.
- Excellent written and editing skills – English required, other languages desired.
- Project coordination skills.
- Technical and business writing skills (whitepapers, proposals, competitive responses).
- Bachelor's Degree in a technical discipline.
- Ability to thrive in a fast-paced, deadline-driven environment.
- Global Wellness Days: Enjoy two designated, company-wide paid wellness days off each year (typically the first Friday in March and the last Friday in September) so the entire global team can unplug, step away, and recharge together .
- Birthday Time-Off: Celebrate your day! Coupa provides a paid day off on your birthday or another day of your choice within your birthday month .
- Volunteer Time Off (VTO): Giving back is in our DNA. We offer 40 hours of paid VTO annually to support the community initiatives and volunteer programs you are passionate about .
- Employee Assistance Program (EAP): Access free, confidential, 24/7/365 counseling and resources for emotional support, work-life solutions, financial advice, legal guidance, and support for new parents .
- Business Travel Protection: Travel with peace of mind. Zurich Travel Assist provides medical, safety, pre-trip planning, and emergency support during any business travel .
- Referral Bonus Program: Share the Coupa experience! Receive generous monetary referral bonuses when you successfully refer talented friends or acquaintances who are hired into open roles .
Skills Required
- 3-5 years Business Spend Management industry experience (Procurement, Invoicing/AP, Expenses, Sourcing, Contracts, Spend Analytics)
- Experience preparing RFX responses (RFI, RFP, RFQ, IT/Security Surveys, questionnaires)
- Functional knowledge of Business Spend Management applications
- Technical knowledge of SaaS and cloud computing
- Excellent written and editing skills (English required)
- Other languages (desired)
- Project coordination skills
- Technical and business writing skills (whitepapers, proposals, competitive responses)
- Bachelor's degree in a technical discipline
- Independent learner and self-starter
- Ability to thrive in a fast-paced, deadline-driven environment
What the Team is Saying
Coupa Compensation & Benefits Highlights
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Healthcare Strength — Healthcare is described as comprehensive from day one for employees and dependents, including medical, dental, vision, mental‑health resources, and a no‑cost EAP. Additional options like FSAs and wellness initiatives are also cited.
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Leave & Time Off Breadth — Time off is positioned around Flexible Time Off, floating holidays, and 40 hours of paid Volunteer Time Off, supported by a virtual‑first work model. These programs are highlighted as core elements of work‑life balance.
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Parental & Family Support — Paid parental leave and a digital program for paths to parenthood (including adoption and surrogacy) are explicitly called out. Resources also extend to family medical leave and, in some locations, an onsite Mother’s Room.
Coupa Insights
What We Do
Coupa is a global technology company that helps businesses run smarter by connecting all the ways they spend money — from procurement and expenses to payments and supply chain decisions — in one intelligent platform. In simple terms, Coupa gives organizations the visibility and control they need to make better financial choices, reduce waste, and drive real impact. It’s where technology meets purpose: helping companies manage their resources more responsibly while creating a positive ripple across their people, partners, and the planet.
Why Work With Us
At Coupa, we prioritize an inclusive and empathetic workplace where every voice is valued. Our teams are proactive and accountable, ensuring we collaborate effectively to achieve our goals. The foundation of our culture rests on our people; we believe in fostering an environment that encourages innovation and curiosity.
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Coupa Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Our virtual-first approach is intentional. It gives you the freedom to do your best work in a space that supports focus, balance, and creativity, while staying connected to a global team of changemakers who are redefining the future of business spend
