Proposal & Marketing Specialist

SUMMARY 

At SHIELD, we design, build, and install premium custom locker rooms and healthcare casework for professional sports teams, universities, and world-class medical facilities across the U.S. The Proposal & Marketing Specialist plays a critical role in bringing Shield's story to life through high-quality proposals and marketing materials. This role is responsible for the execution, design, and production of compelling, on-brand deliverables that support business development and marketing efforts across all DI&CO companies. This position requires a strong balance of design expertise, project coordination, and communication skills, along with the ability to translate complex ideas into clear, engaging, and visually impactful content.

ESSENTIAL RESPONSIBILITIES/FUNCTIONS

may include but are not limited to:

• Design and produce high-impact proposal deliverables, including RFP responses, interview presentations, and pursuit decks
• Translate complex messaging into clear, structured, and visually compelling layouts
• Ensure all proposals are polished, on-brand, and delivered on time
• Partner with the Creative Marketing Manager and Sr. Content Specialist to align on messaging, content, and visual direction
• Maintain consistency and quality while driving continuous improvement across all proposal materials

Marketing Collateral Development

• Create and update marketing assets, including one-sheets, brochures, and sales enablement material
• Support marketing initiatives across all DI&CO companies through design and production execution
• Ensure all materials align with DI brand standards and effectively support business development efforts

Design Execution & Production Ownership

• Own execution within core design tools, including Adobe InDesign, Google Slides, Illustrator, and Photoshop
• Apply, maintain, and evolve templates developed by the Creative Marketing Manager
• Ensure efficient file organization and scalable workflows for repeatable production
• Uphold visual consistency and brand integrity across all deliverable

KNOWLEDGE/SKILLS/ABILITIES

• Strong layout, typography, and visual storytelling skills
• Ability to translate strategy and messaging into clear, compelling visuals
• Excellent organizational and time management, with the ability to manage multiple deadlines simultaneously
• High attention to detail and commitment to quality
• Strong collaboration and interpersonal skills; able to work effectively across teams and personalities
• Clear, professional, and diplomatic communication skills
• Comfort working in fast-paced, deadline-driven environments
• Proactive problem-solving mindset with the ability to bring clarity to ambiguity
• Ability to give and receive feedback constructively
• Curiosity about industry trends, competitors, and best practices
• Ability to think both creatively and analytically
• Consistently delivers polished, on-brand materials on time
• Produces visually compelling proposals that improve clarity and engagement
• Contributes to increased proposal quality and win rates
• Demonstrates ownership of workflows, organization, and production efficiency
• Effectively collaborates across teams to align messaging and design together

EDUCATION/CERTIFICATIONS/EXPERIENCE

• Bachelor’s degree in Graphic Design, Marketing, Communications, or related field (or equivalent experience)
• 3+ years of experience in proposal development, marketing production, or graphic design
• 1+ years of experience in architecture, engineering and construction industry is preferred 
• Advanced proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Google Slides
• Strong project management and collaboration skills
• Exceptional communication and storytelling ability
• Ability to balance creative execution with strategic objectives