Proposal Manager

GEM Technologies, Inc. is seeking a Proposal Manager to join our team! We’re looking for someone who is an exceptional writer, has a collaborative and positive mindset, and understands the competitive landscape of federal contracting. The selected candidate will work closely with business development, company management, project teams, and industry partners to develop compelling, compliant, and winning proposals. In line with our corporate culture, this position requires a commitment to quality at every stage and expertise in the proposal development process, embracing challenges as they arise and adjusting with eagerness. This position is full-time and will be based out of our Corporate Headquarters in Knoxville, TN.

Responsibilities

• Leads the preparation and submittal of persuasive proposals that are compliant with solicitation instructions.

• Actively writes, edits, and proofreads technical volumes to include allocating writing assignments, determining page allowances to meet page limitations (as applicable), and defining proposal publication requirements.

• Directs proposal phases, activities, and milestones including, but not limited to:

  • proposal kickoff meetings

  • data calls

  • brainstorming sessions

  • proposal writing

  • color team reviews

  • status calls

  • proposal production

  • post-award debriefs

• Comprehensively manages the proposal development process by:

  • analyzing RFP requirements,

  • creating and implementing a proposal schedule,

  • organizing regular meetings, and

  • preparing a compliance matrix and data calls.

• Develops and revises technical, management, and past performance volumes.

• Reviews written materials and graphics submitted by the proposal team and offers feedback including specific ideas and strategies to enhance written sections.

• Analyzes a wide variety of solicitation types and develops outlines and compliance matrices to ensure both compliance and responsiveness to client needs.

• Creates, and ensures adherence to, the proposal schedule and outlines.

• Guides the formulation and review of proposal win strategies/themes, discriminator development, and feature/benefit analysis.

• Provides guidance and best practice support to proposal team.

• Assists with supplier qualifications and relevant registrations, as needed.

Requirements

• Education & Years of Experience – Bachelor’s Degree in English, Technical Communications, or closely related and 5+ years of relevant experience in proposal writing and proposal management.

• Must have expertise in Adobe and Microsoft Office applications, including Word, Outlook, PowerPoint, and Adobe Acrobat.

• Must possess a keen attention to detail when reviewing proposals.

• Must be highly organized and a compelling writer, editor, and proofreader.

• Must have strong written and verbal communication skills.

• Must have the ability to conceptualize and create graphics that enhance proposal messaging.

Desired Skills

• Knowledge of federal contracting guidelines and how they affect DOE and DOD proposals.

• Experience preparing proposals for projects valued at more than $50M.

• Experience with Adobe Creative Suite and/or Canva.

• Shipley Training and/or APMP certification.

GEM Technologies, Inc. (GEM) is an award-winning federal contractor with more than 30 years of experience providing environmental, construction, facility management, and technical services to federal agencies, state and local governments, and commercial organizations. Founded in 1994 as a nuclear engineering firm to support federal operations in East Tennessee, GEM has since expanded into a nationwide, multi-disciplinary provider with over 270 employees and a diverse portfolio of contracts in the environmental, nuclear, and defense sectors. Some reasons to join GEM are:

• Our philosophy – We believe in the power of effective collaboration and recognize that good partnerships are the building blocks to success.

• Our relationships – Partnering with federal clients, we solve complex problems, exceed expectations, and advance critical missions.

• Our team – We are committed to managing a cohesive workforce and cultivating a supportive workplace for our employees on contracts and in-office.

• Our community involvement – Supporting our communities, we invest time and money in local schools and non-profit organizations.

GEM’s offered compensation is dependent on candidates’ education, qualifications, and relevant years of experience. To recruit and retain our exceptional staff, we offer the opportunity to elect benefit packages that best suit our employee’s needs; this includes, but is not limited to, a competitive Salary, Medical, Dental and Vision Insurance (including HSA & PPO options), Paid Time Off (PTO), Paid Holidays, Life Insurance, and a matching 401(k) Retirement Plan.

Please Note: With the exception of mandated state requirements, GEM does not publish salary information on external job boards; as such, most ranges listed are estimates made by vendors and not actual salary ranges.

GEM Technologies, Inc. is an Equal Opportunity/Affirmative Action Employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.