Proposal Manager

Who We Are:

RailPros is the premier provider of engineering and diversified safety services to America's rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers' challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people first organization, we prioritize the safety, well being, and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services; we are constantly innovating and staying informed of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

Job Summary:

The Proposal Manager leads the proposal response process in a fast paced, deadline driven, demanding environment.

Essential Duties & Responsibilities:

• Thoroughly review bidding documents, calls for bids, annexes, and technical requirements to identify risks, obligations, and opportunities 
• Lead the integration of required information
• Ensure that all proposals comply with applicable Mexican regulations (LAASSP, Regulations, Official Mexican Standards, etc.) 
• Verify all financial, technical, experiential, certifiable and other compliance related requirements and coordinate legal and administrative documents
• Coordinate kick-off meetings, technical and risk reviews (Go/No-Go), and final proposal reviews
• Perform quality assurance and quality control (QA/QC) reviews of documentation
• Manage the upload of documents to public procurement electronic platforms (CompraNet, ComprasMX, etc.)
• Participate in post-tender analysis and document findings
• Update company templates, formats, and knowledge bases for public tenders 
• Support the preparation of clarifications or formal appeals when necessary 
• Collaborate on proposals for private tenders or invitation-only projects with the same scope as public tenders
• Stay up to date with changes in public procurement legislation and industry best practices
• Other duties as assigned or required to meet the business needs

Knowledge Skills and Abilities:

• Strong proofreading/editing skills and exceptional attention to detail
• Strong organizational skills to manage multiple priorities effectively
• Excellent technical writing and strong summarization skills
• Positive mindset and “can do” attitude
• Ability to multi task, prioritize, and work independently as well as in team environments, in meeting tight deadlines
• Excellent interpersonal and communications skills for collaborating across teams
• Proficiency with Primavera P6 and electronic communications including e-mail and text as well as standard office applications (i.e., Microsoft Office Suite, Adobe InDesign, Adobe Suite)
• Advanced English level

Required Education and Experience:

• Bachelor’s degree in Engineering (preferably in fields such as construction, energy, infrastructure, or similar)
• Minimum of 2–3 years of experience in preparing or coordinating proposals for public tenders in Mexico, particularly with SICT, ARTF, and ATTRAP
• Solid knowledge of the Law on Acquisitions, Leases, and Services of the Public Sector (LAASSP) and its regulation

Preferred Education and Experience:

• Understanding of Civil Engineering or A/E industry terminology and delivery methods
• Recent experience working in Marketing, Business Development, Proposals, or Graphics department at an A/E/C firm is strongly desired
• Familiarity with CRM system desirable
• Experience with AI platforms preferred 

Why RailPros? Build Your Career Where Culture Leads The Way

• A People First Culture (Caring): At RailPros, you’re more than an employee; you’re part of a team driven by genuine care and respect. Our Align29 pillar of Caring reflects our deep commitment to supporting your growth, well being, and success every step of the way.
• A Workplace Where Your Voice Matters (Sharing): Our Sharing culture encourages transparency, active dialogue, and collaboration across every level of the company.
• A Company Invested in Your Growth (Progress): Through continuous improvement of our systems, processes, and operations, our Progress pillar ensures you have the tools and support to excel.
• An Innovative, Industry Leading Environment (Innovation): Our Innovation pillar fuels creative problem solving, modern technology adoption, and breakthrough thinking that positions RailPros as a leader in the rail and transit space.

Benefits:

• Benefits in accordance with labor law

Choose a career where your work truly matters. At RailPros, you’ll be part of a stable, growing industry and a team driven by strong core values. We collaborate, innovate, and stay ahead of industry changes to deliver exceptional service to our clients. Our culture is built on trust, continuous improvement, and practical problem solving.

If you’re passionate about making an impact and want to grow with a dedicated, supportive team, join us and contribute to our success.