Proposal Manager

Company Description

Oteemo is a dynamic and innovative technology company at the forefront of Digital Transformation. We specialize in empowering enterprise organizations to thrive in the ever-evolving digital landscape through cutting-edge solutions and end-to-end consulting services. We are a team dedicated to driving growth, optimizing operations, and enhancing experiences for our clients. If you are a visionary professional seeking to make a significant impact in the world of technology and innovation, we invite you to explore exciting opportunities at Oteemo.

Job Description

As a Proposal Manager at Oteemo, you will help manage the proposal development process effectively from bid decision through award. The ideal candidate will be an initiative-taking professional who applies an intense focus on details, is able to effectively communicate and collaborate within a small, fast-paced team, and who aims to grow their proficiency in leading proposal efforts. 

The Proposal Manager is responsible for all aspects of proposal development process and ensuring a compliant and successful response. You will be an integral part of Oteemo’s business development team and support all aspects of a proposal life cycle. This position is a highly visible role that works closely with executive leadership, managers, technical leadership and capture personnel. Proposals to be coordinated vary in size and complexity and can be both programs or multi-award contracts (IDIQ, BPA), task orders and RFPs, RFIs or SBIRs or STTRs. This role requires a strong understanding of how to effectively develop, manage, and author winning proposals using industry best practices.

Responsibilities: 

• Analyze solicitation documents, create proposal outlines, compliance matrices, transmittal letters, presentations, and other proposal documents as needed. 

• Manage collaboration and communication activities for various proposal team meetings and color reviews. Maintain lists of action items for each proposal and follows up to ensure items are completed or to obtain updated status at regular intervals. 

• Create data calls for partners for teaming purposes and responding to data calls from partners when subcontracting. 

• Ensure proposal response documents are compliant with RFP requirements, easier to read, and visually appealing. 

• Assist with past performance narratives and resume mapping with opportunity requirements highlighting "Relevancy" and "Confidence" in references. 

• Parse and compile artifacts to maintain an efficient proposal content library. 

• Maintain and ensure proposal contact lists are up-to-date. 

• Identify relevant baseline material to populate RFP/TO response template in accordance with RFP/TO compliance matrix sections and page counts. 

Qualifications

Minimum 8 years of proposal development and management experience in a Department of Defense (DoD) services/contracting organization; direct experience managing proposals for IT services such as SW development, cloud, cyber and DevSecOps. 

Education: Minimum Bachelor’s Degree 

Experience leading Federal proposals valued at more than $75 million for a single award; experience working within an IDIQ setting and responding to short turn-around task orders is a plus. 

Knowledge of Federal Acquisition Regulation (FAR), the Department of Defense supplement to the FAR (DFARS), various other Federal agency regulations implementing the FAR, along with working knowledge and experience referencing and interpreting other Federal regulations related to Federal contracts is required.

Demonstrate a successful track record of leading high quality, high scoring proposals. 

Demonstrated ability to develop and/or assist technical and capture personnel in developing compelling themes, discriminators, and messaging. 

Demonstrate success in “interviewing” company staff and experts to draw out content for resumes, past performances and RFIs. 

Excellent organizational and leadership abilities - ability to manage geographically disparate teams.

Clear understanding of the Shipley process for color team reviews and be able to adapt to varying proposal timelines and complexities. 

Must be highly organized, self-motivated, have a keen attention to detail, and the ability to work both independently and as part of a team in a dynamic work environment. 

The ability to effectively communicate verbally and in writing and prioritize tasking is essential - excellent writer and editor. 

Expert usage of MS Office products including Word, Excel, PowerPoint, and SharePoint 

Must be able to commute and/or travel to local & field offices and work long and unusual hours based on volume of work. 

Very adaptable – responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills. 

Experience with video, live orals, and/or demonstration proposals. 

Up-to-date knowledge of marketing, editing, graphic design, and other relevant proposal best practices is a plus. 

Due to nature of the role, U.S. Citizenship is required and there may be the opportunity to obtain a security clearance in the future.

Additional Information

We Value:

• Drive: Passion and energy to implement quality technical solutions. Self-motivation and intellectual curiosity
• Commitment to Quality: Passion to conceive and produce world-class solutions that drive real-world value for the customer
• Customer Focus: Consultative approach to solving problems for customers. Expectations management.
• Communication: Superior communication skills. Ability to clearly articulate problems, solutions, risks, rewards etc. (written and verbal)
• Technical Skills: Love for technology. You have to be inherently passionate about technology.
• Business Acumen: Technology ultimately is used to enable the business. We look for people who understand how the businesses can be enabled through their technical solutions

What we offer:

• Ability to make a noticeable difference for the organization and our customers
• Tremendous growth opportunity by becoming part of a rapidly growing organization. It’s not your tenure but what you can bring to the table that defines how your career will be shaped. You control your growth.
• Complex but interesting challenges to improve the depth and breadth of your technical and business skills. Our consultants are business technologists and understand how technology drives business. 
• Competitive pay and benefits

Work authorization requirement: US Citizen

Oteemo is an equal employment and affirmative action employer. We evaluate qualified applicants on merit and business needs and not on race, color, religion, creed, gender, sexual orientation, national origin, ancestry, age, disability, genetic information, marital status, veteran status or any other factor protected by law. Oteemo complies with the law regarding reasonable accommodations for handicapped and disabled employees.