For over 40 years, Yorktel has been the video managed services partner around the world for some of the largest business and government agencies. With over 10,000 video systems under management worldwide – more than any other video communications service provider – Yorktel has the proven expertise and global reach to deliver enterprise-quality visual communications.
Yorktel is currently seeking a Proposal Manager who will take ownership of the entire RF(X) response process, ensuring seamless execution from start to finish. This includes managing the bid/no-bid decision-making process to prioritize the right opportunities and guiding the proposal lifecycle through key stages such as bid assessment, requirements analysis, draft creation, response development, review cycles, and final delivery. You will collaborate cross-functionally with sales leadership, engineering, and other teams to ensure cohesive and compelling proposals that align with company goals.
The Proposal Manager will play a hands-on role in crafting high-quality, tailored proposal content that reflects our company’s expertise and value proposition. By working closely with internal stakeholders, you will ensure that each proposal is strategically aligned with client needs and industry standards. Your strong writing skills and attention to detail will be critical in delivering persuasive and accurate responses that support our growth objectives.
This position also requires someone who can leverage Responsive, a premier content library software powered by AI and automation, and someone who can maintain and optimize our proposal content repository. This involves keeping the library up-to-date, accurate, and easily deployable to streamline the proposal development process. By utilizing Responsive’s advanced capabilities, you will enhance efficiency and ensure our proposals remain at the forefront of industry trends.
This role offers a unique opportunity to contribute to a dynamic, growth-focused environment while driving process improvements and delivering measurable impact on high-priority initiatives.
Roles and Responsibilities:
Overseeing the Proposal Development Process (Managing)
- Take ownership of the entire RF(X) response process, ensuring smooth execution from initiation to final delivery.
- Manage the bid/no-bid decision-making process to focus efforts on the most strategic opportunities.
- Guide the proposal lifecycle through critical stages, including bid assessment, requirements analysis, draft creation, response development, review cycles, and submission.
- Collaborate with sales leadership, engineering, and other cross-functional teams to produce cohesive and compelling proposals that align with company objectives.
Developing the Proposal Itself (Content Development)
- Craft high-quality, tailored proposal content that highlights the company’s expertise and value proposition.
- Work closely with internal stakeholders to ensure proposals are strategically aligned with client needs and industry standards.
- Apply strong writing skills and attention to detail to deliver persuasive, accurate, and impactful responses that support business growth.
Maintaining the Content Library (Responsive)
- Utilize Responsive, a premier AI-powered content library software, to maintain and optimize the proposal content repository.
- Ensure the content library remains up-to-date, accurate, and easily deployable to streamline the proposal development process.
- Leverage Responsive’s automation capabilities to enhance efficiency and ensure proposals reflect the latest industry trends and company offerings.
- This role is pivotal in driving process improvements, fostering collaboration, and delivering measurable impact on high-priority initiatives in a dynamic, growth-oriented environment.
Skills and Abilities:
Technical Skills
- Expert-level proficiency in Microsoft Office Suite: Excel, Word, PowerPoint, Teams, and SharePoint.
- Experience with Responsive content library software (desired).
- Proficiency in Adobe InDesign (desired).
- Familiarity with Adobe PDF tools for document preparation and editing (desired).
Core Competencies
- Attention to Detail: Ensures accuracy and quality in all aspects of proposal development and content management.
- Leadership: Demonstrates the ability to lead and inspire a team, guiding them through the proposal processes.
- Collaboration: Works effectively with cross-functional teams, fostering strong communication and teamwork.
- Project Management: Manages multiple projects simultaneously, prioritizing tasks and meeting tight deadlines.
- Adaptability: Adjusts processes and strategies based on the unique requirements and circumstances of each RFP.
- Process Improvement: Continuously seeks opportunities to refine and enhance proposal development workflows.
Education & Experience:
- Education: Bachelor’s degree in Writing, Communications, English, or a related field.
- Experience: Minimum of 5 years of experience in writing proposals and managing the RF(X) process, including bid/no-bid decision-making, proposal lifecycle management, and cross-functional collaboration.
- Proven track record of successfully leading proposal development efforts in a fast-paced, deadline-driven environment.
- Experience with AI-powered content library tools (e.g., Responsive) and advanced document preparation software (e.g., Microsoft Office Suite, Adobe InDesign, Adobe PDF) is highly desirable.
Join us and you will enjoy an excellent salary and benefits package, including 401k and Flex 125 plans.
We conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all our job openings. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, Genetic information and testing, family and medical leave, sexual orientation and gender identity or expression, protected veteran status, or any other characteristics protected by law. We prohibit retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.
Skills Required
- Bachelor’s degree in Writing, Communications, English, or a related field
- Minimum of 5 years of experience writing proposals and managing the RF(X) process
- Experience with bid/no-bid decision-making and proposal lifecycle management
- Experience collaborating cross-functionally with sales leadership, engineering, and other teams
- Proven track record of leading proposal development efforts in a fast-paced, deadline-driven environment
- Expert-level proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and SharePoint
- Experience with Responsive content library software
- Proficiency in Adobe InDesign
- Familiarity with Adobe PDF tools for document preparation and editing
- Experience with AI-powered content library tools and advanced document preparation software
What We Do
Yorktel is a leading global provider of IT managed services for Commercial Enterprise and Public Sector customers. Today, Yorktel manages thousands of devices and is the only partner to offer a truly end-to-end Modern Workplace as a Service, from telephony to video conferencing, and AV integration of simple work-from-home devices to complex collaboration systems in conference rooms. Founded in 1985 and with offices throughout the US and EMEA, Yorktel increases productivity by enabling customers to successfully integrate secure and reliable communications into their operations - from consulting and system monitoring, to webcasting and staffing. Yorktel designs, integrates, manages and supports system-wide collaboration solutions to efficiently meet the challenges placed upon organizations to manage their hybrid-work environment.
