As Federal Proposal Manager, you will run the engine that turns qualified opportunities into winning, compliant government submissions. You will craft clear, persuasive RFI, RFP, and RFx responses, white papers, and related materials that communicate Filevine's value to federal customers, working across the organization to bring the best of the company into every submission. This role owns the discipline of the proposal — compliance, structure, reviews, and production — while partnering closely with capture, sales, product, and legal to shape win themes and translate complex technical capability into compelling narrative.
Filevine is an AI-native company, and we run an AI-enabled proposal operation. This role requires genuine AI literacy: you will use LLMs and proposal-specific software to accelerate drafting, requirement analysis, compliance-matrix generation, and content reuse — raising both the speed and the quality of what we submit. We are building a small, elite team to attack the federal market, and the proposal function is one of the biggest levers on whether we win at scale.
Responsibilities:
Own proposal development end to end writing, editing, and formatting proposal sections and supporting documents, ensuring clarity, consistency, and alignment with solicitation requirements and Filevine's messaging.
Ensure compliance reviewing solicitations, amendments, and instructions, and building and maintaining compliance matrices so every submission meets government acquisition regulations and requirements.
Run the proposal process developing schedules, outlines, and review gates; managing document version control; and driving the team to on-time, high-quality final production.
Leverage AI throughout the proposal lifecycle using LLMs and proposal-specific software to accelerate requirement shredding, first-draft generation, compliance checks, and content reuse — while applying human judgment to ensure accuracy, compliance, and quality.
Lead cross-organizational collaboration working with capture leads, sales, product and engineering SMEs, legal, and contracts to gather inputs, clarify technical concepts, and bring the full strength of Filevine into each response.
Coordinate and facilitate review cycles running color-team reviews (e.g. Pink, Red, Gold) and reconciling feedback into a clean, cohesive final product.
Partner with account executives and capture on win strategy helping identify win themes, discriminators, and value propositions, and integrating them throughout written deliverables.
Build and maintain knowledge management (templates, past performance, boilerplate, and style guides) to improve tool accuracy, proposal speed and quality.
Continuously improve proposal operations refining process, tooling, and AI workflows as the team scales.
Qualifications:
5+ years of experience writing and managing technical proposals or RFx responses for federal customers.
Demonstrated AI literacy and hands-on experience leveraging AI support tools — LLMs and proposal-specific software — to draft, analyze requirements, generate compliance matrices, or manage content, with the judgment to use them well.
Strong command of government proposal structures and acquisition frameworks (RFP, RFQ, RFI, IDIQ, GWAC, and similar).
Exceptional writing and editing skills, with the ability to translate complex technical concepts into clear, persuasive narrative for technical and non-technical audiences.
Experience running compliance matrices, color-team reviews, and full proposal production under tight deadlines.
Proven ability to lead cross-functional teams — capture, sales, SMEs, legal — and reconcile many inputs into one cohesive submission.
Highly organized and detail-oriented, able to manage multiple concurrent deadlines with a project-management mindset.
Familiarity with federal compliance concepts (FAR/DFARS, FedRAMP, security requirements) is a strong plus.
The drive to build and continuously improve an AI-enabled proposal operation at the ground floor of a market we are creating.
Skills Required
- 5+ years writing and managing technical proposals or RFx responses for federal customers.
- Hands-on experience leveraging LLMs and AI/proposal support tools for drafting, requirement analysis, and content management.
- Strong command of government proposal structures and acquisition frameworks (RFP, RFQ, RFI, IDIQ, GWAC).
- Exceptional writing and editing skills; translate complex technical concepts into clear, persuasive narrative.
- Experience running compliance matrices, color-team reviews, and full proposal production under tight deadlines.
- Proven ability to lead cross-functional teams and reconcile many inputs into cohesive submissions.
- Highly organized and detail-oriented with a project-management mindset managing multiple concurrent deadlines.
- Familiarity with federal compliance concepts (FAR/DFARS, FedRAMP, security requirements).
Filevine Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Filevine and has not been reviewed or approved by Filevine.
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Healthcare Strength — Health coverage is described as covering the major bases (medical, dental, vision) and is often framed as decent quality. In some cases, premiums and copays are portrayed as relatively favorable, suggesting tangible value from the plans.
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Parental & Family Support — Paid parental leave is positioned as a standard, clearly offered benefit. The presence of parental leave alongside disability coverage signals baseline family-support provisions typical of growth-stage tech employers.
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Fair & Transparent Compensation — Compensation is sometimes framed as fair or reasonable relative to role expectations, with technical roles in particular appearing closer to market-aligned ranges. This creates pockets where pay is perceived as competitive even if not consistently top-of-market across the company.
Filevine Insights
What We Do
Filevine is case management software built for and inspired by real attorneys. As a fully-featured suite of tools, it comes ready to manage every part of a moving case. Assign tasks, upload files or images, monitor staff productivity, and communicate with your client directly from within their case file. Our software is built on the truth that every law firm functions differently. That’s why Filevine is so customizable. Build new case-type templates, design automatic workflows, and receive customized reports on a schedule that fits your needs. Accessing your information is never a problem, because Filevine is hosted on The Cloud. To ensure security, your law firm’s data is protected through state-of-the-art encryption on redundant servers. All you need to get started is an internet connection and your favorite web browser. Learn more at filevine.com.
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