Proposal Coordinator

RubinBrown LLP is one of the nation’s leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience, integrity and value. RubinBrown has revenue of approximately $240 million with 1,000+ team members across locations in Chicago, Denver, Kansas City, Las Vegas, Nashville, and St. Louis.

Are you ready to bring strategy, creativity, and precision to the proposal process? As a Proposal Coordinator on our Strategic Client Development team, you’ll play a key role in shaping the firm’s growth by driving high-quality, compelling proposals that showcase our expertise and commitment to clients.

Proposal Coordinator Major Responsibilities

• Lead proposal development from start to finish - crafting persuasive, client-focused documents that reflect RubinBrown’s strengths and values.

• Review and interpret RFPs, ensuring all requirements and deadlines are met.

• Partner with proposal teams to establish timelines and manage deliverables.

• Coordinate New Business Opportunity notices and track progress in the firm’s CRM system.

• Maintain and update our proposal content library to ensure accuracy and consistency.

• Gather feedback, refine drafts, and ensure all submissions meet the highest standards of quality.

• Create professional materials such as Statements of Qualifications and Presentations using Microsoft Word, Excel, and PowerPoint templates.

• Maintain New Business Pipeline reports and contribute to ongoing process improvements.

• Support additional projects that advance firm growth and contribute to the team’s annual goals.

Proposal Coordinator Preferred Experience/Background/Skills

• Bachelor’s degree in Marketing, Communications, English, Journalism, or a related field (or equivalent relevant experience).

• A strong commitment to quality and continuous improvement.

• Proven ability to manage multiple projects and deadlines with accuracy and efficiency.

• Exceptional attention to detail and a proactive approach to problem-solving.

• Excellent communication skills - both written and verbal - with the ability to collaborate across teams and levels.

• Strong organizational and project management abilities.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint required).

• Comfort working with and learning new technology tools and systems.

• Consistent professionalism and ethical standards in all interactions.

Working Conditions

• Typical office hours of 8:00am – 5:00pm.
• Must be available for on-call coverage during evenings, weekends, and holidays as requested.
• Ability to work extra hours, different hours, or staggered hours as determined by the workload and expectations especially between February and April each year.
• Some travel will be required to assist in other locations
• Ability to sit for long periods of time.
• Ability to move throughout office.
• Ability to lift, carry, push, and pull up to 50 pounds.
• Ability to communicate with clients, team members, etc.

One Firm

To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

EEO Employer W/M/Vet/Disabled

RubinBrown is an independent member of Baker Tilly International, the 9th largest accounting and business advisory network in the world. For more information, visit www.RubinBrown.com.

Qualifications Education Preferred Bachelors or better. Bachelors or better. Bachelors or better. Bachelors or better. Equal Opportunity Employer
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