Proposal Coordinator

FLSA Status: Non-Exempt, Hourly

Reports to: Proposal Supervisor

Job Type: Full-time, Regular

Compensation: $24 - $29 hourly, based on relevant experience

Location: Remote, anywhere in the continental U.S.

About Eocene Environmental Group:

Our team has spent the past two decades providing environmental, utility vegetation management (UVM), software and sustainability services. We are fortunate to be a part of the Wright Service Corp. family, which has helped us establish a strong foundation for continued growth and success.

Through a strategic alignment of values and goals, four Wright Service Corp. entities joined and integrated into one, operating as Eocene Environmental Group.

Job Summary: The Proposal Coordinator II independently manages small to mid-size proposals and supports larger pursuits. This role is responsible for coordination, compliance tracking, and schedule management, with increasing involvement in content development and proposal organization.

Essential Job Duties:

• Supports coordination and production of small to mid-size proposals from initiation through submission.
• Develops proposal schedules, outlines, and compliance matrices.
• Tracks progress and ensure deadlines are met across contributors.
• Coordinates with technical staff to gather and refine proposal content.
• Reviews content for responsiveness, clarity, and alignment with requirements.
• Identifies compliance gaps and drives resolution.
• Oversee internal reviews, version control, and incorporation of comments.
• Coordinates proposal production and submission logistics.
• Supports training and mentoring of Proposal Coordinator I staff.
• Maintain regular and punctual attendance at work and meetings.
• Support, actively participate, and act in accordance with Wright’s and Eocene Environmental Group’s culture of safety and employee ownership.
• Comply with applicable federal, state, and local laws, rules, and regulations; maintain knowledge of and follow all company policies and procedures.

Other Duties:

• Supports capture efforts and proposal strategy discussions.
• Contributes to development of proposal templates and standard processes.
• Assists in training and onboarding junior staff.
• Participates in lessons learned and continuous improvement efforts.

Knowledge, Skills & Ability Requirements:

• Strong project management and organizational skills.
• Ability to manage multiple proposals simultaneously.
• Working knowledge of proposal development processes and compliance requirements.
• Experience coordinating cross-functional teams, facilitating clear communication between technical staff, leadership, and support roles to ensure alignment, accountability, and timely delivery.
• Ability to proactively identify risks, gaps, and coordination challenges, and independently implement effective solutions to maintain schedule, compliance, and overall proposal quality.
• Advanced proficiency in evaluating, refining, and strengthening written content to ensure clarity, consistency, compliance, and overall quality of deliverables.
• Advanced proficiency in Microsoft Office and document management.
• Intermediate-level proficiency in Adobe InDesign.

Education, Certification & Experience Requirements:

• Bachelor’s degree in business, communications, marketing, or related field (or equivalent experience)
• Minimum 3 - 5 years of relevant experience in writing, editing, proposals, marketing, sales, business development, or communications

Language Requirements (read, write, speak):

English - ☒ Read, ☒ Write, ☒ Speak

Spanish - ☐ Read, ☐ Write, ☐ Speak

Other Language _________________ - ☐ Read, ☐ Write, ☐ Speak

Travel Requirements:

☐No-Seldom

☒Yes-Occasional (up to 5%)

☐Yes-Moderate (5% to 25%)

☐Yes-Substantial (25% to 50%)

☐Yes-Extensive (greater than 50%)

ENVIRONMENTAL AND PHYSICAL ACTIVITY REQUIREMENTS:  The physical activities of this position constantly require effective talking, hearing, sitting, walking, and standing functions.  The position also often involves sedentary work where sitting is required most of the time, with occasional standing or walking. The position also requires exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Must be able to perform activities with close visual acuity, such as reading a computer screen and reading print material.  The functions of this position are conducted in a temperature-controlled environment.

INTELLECTUAL/EMOTIONAL REQUIREMENTS:   The occupant of this position must be able to perform the responsibilities of the position well under pressure.  The position requires adaptability to performing a variety of duties, often changing from one task to another without loss of efficiency or composure.  This position requires the ability to deal with and find a resolution to problems and maintain a productive working relationship with employees which may be interrupted frequently to meet the needs and requests of others. It also requires adaptability to fluctuate between priorities daily while being responsive to needs as they arise.

Eocene Environmental Group, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.