Proposal Coordinator (RF & Digital Systems)

Position Title: Proposal Coordinator (RF & Digital Systems)
Requisition ID: 1914
Position Location: Fairfax, VA
Position Reports To: Director Proposals
Supervises Others: No

At Trident Systems Space Electronic Systems (SES) division, we believe in the power of using strong engineering principles to drive innovation and solve complex problems. We foster a culture of rigorous engineering and continuous improvement, leveraging the full knowledge of our organization through collaborative product development processes that include design and peer reviews. We combine our expertise in space electronics with right-sized development processes to create innovative, high-performance space-based electronic systems that meet our customers' evolving needs.

We are a mission partner supporting DoD, Intelligence Community, and Civil space customers. We develop complex, radiation effects mitigated, designs that balance competing requirements in modern space programs, delivering cutting-edge solutions that enable our customers to achieve more in space.

Position Summary

The Proposal Coordinator supports the proposal lifecycle by organizing inputs, tracking compliance, and keeping the team on track – working closely with and reporting to the Proposal Director. You will help bridge the gap between engineering, finance, and program management to ensure every response we submit is positioned to win.

This is a high growth environment; the right person for this role will be calm under pressure, receptive to feedback, and 

comfortable driving to firm deadlines.

This is a strong opportunity for someone with government contracting exposure who wants to build a career in proposal management. Direct proposal experience is not required.

This position will be working from our Fairfax, Virginia office, supporting both the Fairfax and Sterling facilities.

Duties and Responsibilities

• Supports the pursuit of new business opportunities from RFP receipt through final delivery, while improving team responsiveness and the quality of our submissions.

• Proposal Lifecycle Management: Support the end-to-end proposal process, from initial RFP analysis and kickoff through final production and delivery.

• Cross-Functional Coordination: Collect and organize inputs from Business Development, Program Management, Engineering, Pricing/Finance, and Contracts to ensure a unified voice and a cohesive value proposition. Ensure contributors understand requirements, deadlines, and review feedback.

• Compliance & Quality Control: Rigorously review requirements to ensure 100% compliance with customer instructions while maintaining high standards of editorial quality.

• Schedule & Resource Governance: Maintain the proposal schedules and internal milestones set by the Proposal Director. Track progress against plan; proactively identify gaps and drive closure of action items.

• Requirement Parsing: Ingest, index, and parse incoming RFPs/RFQs into internal proposal systems.

• System Management: Maintain opportunity and proposal data in CRM, Jira, and SharePoint environments.

Required Qualifications

• Bachelor’s Degree or equivalent experience / combined education and 2+ years in a proposal or proposal-adjacent role
• Familiarity with federal procurement processes
• Proficiency in MS Word and SharePoint
• Strong planning and organizational skills; able to manage multiple concurrent deadlines
• Strong communication, writing, editing, and proofreading skills

Preferred Qualifications

• Knowledge of Jira and CRM systems
• Experience in the aerospace or defense industries is preferred; direct space industry experience is especially valued

Pay Information

Full-Time Salary Range: $66,700 - $76,700

Please Note: Actual compensation offered will be determined based on several factors including, but not limited to, relevant experience, skills, education, certifications, internal equity, business considerations, and geographic location where applicable.

Benefits 

Hired applicants may be eligible for benefits including but not limited to:

• Health benefits
  • Medical 
  • Dental 
  • Vision
  • Basic life with AD&D
  • Short term disability
  • Long term disability
  • Ancillary (Voluntary life with AD&D, accident, critical illness, hospital, and pet)
  • Spending accounts (HSA, FSA, and DCFSA)
• Paid time off
• Holidays
• 401(k) (including company match)
• Tuition reimbursement
• Leaves (Parental, maternity, and military)
• Annual discretionary bonus (for eligible roles)

Trident Systems reserves the right to change or assign other duties to this position. 

Trident Solutions is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. To request reasonable accommodation to participate in the job application or interview process, please contact [email protected].

Pay Transparency: The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)