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The Role
As a Proposal Coordinator, you will drive proposal efforts, collaborate with teams, manage all phases of proposal development, and ensure quality submissions.
Summary Generated by Built In
Woodard & Curran is a national engineering, science, and operations firm with a simple vision for clean water, a safe environment, healthy communities, and happy people. As an employee-owned company, we strive to cultivate teams that encourage collaboration in an inclusive culture. We seek talented individuals from all backgrounds to help us address a broad range of water and environmental issues. We prioritize our people, offering opportunities for professional growth, ownership, and flexibility. This commitment enables us to make a meaningful impact on our clients, communities, and the planet.
What’s in it for you
At Woodard & Curran, we’re offering you the opportunity to play a pivotal role in driving our proposal efforts forward. As a Proposal Coordinator, you’ll be at the heart of our business development process—collaborating with Marketing, Client Managers, Practice Leaders, and Project Managers to ensure timely and high-quality responses to RFPs and SOQs.
You’ll thrive in a fast-paced, deadline-driven environment where your organizational skills, communication abilities, and desktop publishing expertise will be valued and put to work daily. This role offers the chance to support multiple managers across teams, contribute to strategic pursuits, and help shape the way we present our solutions to clients.
If you’re someone who enjoys working independently while being part of a collaborative team, and you’re passionate about producing polished, impactful proposals—this is your opportunity to make a meaningful contribution and grow your career in a dynamic, mission-driven firm.
Location: Hybrid work from office 3 days a week; preferred candidate location are San Diego, CA | Walnut Creek, CA | Portland, ME | Canton, MA | Providence, RI
Who are we looking for:We are looking for an experienced Proposal Coordinator who excels in a collaborative setting, demonstrates strong organizational and attention to details, thrives in multi-tasking and managing numerous proposal deadlines, and has outstanding communication skills. This person will independently manage all phases of proposal development—from the go decision through completion and delivery—and will also support the process from short-list selection to interview presentation.
What You Will Be Doing at Woodard & Curran:
- Proposal and presentation writing, organization, editing, layout, production, and delivery – from concept to completion.
- SF 254/255 and 330 submittals.
- Writing, development, and ongoing maintenance of firm qualifications materials and employee resumes.
- Completing the post-proposal close-out process updating marketing materials and maintaining electronic file organization.
- Confidently collaborate and communicate with Client Managers, SMEs, Graphic Designers, Legal, Finance, Human Resources and Health & Safety departments throughout the proposal development process.
- Maintaining brand integrity and quality control of the firm’s external image.
- Coordination with other members of the Marketing team to complete additional marketing tasks.
- Strategy development.
- Go/No-Go facilitation.
What You Will Need to Succeed:
- Bachelor’s degree, preferably in English, Marketing, Journalism, Communications, Graphic Design, Business, etc.
- 4+ years of relevant experience.
- Exceptional written and verbal communication skills.
- Knowledge of a wide range of software (Microsoft Office Suite and Adobe Creative Suite, particularly InDesign).
- Experience coordinating work for a large group in a deadline-oriented setting.
Employee Support & Benefits
Retirement Savings:
• 401(k) Pre-tax or Roth Contributions: The company matches 100% of the first 3% of salary contributed
Time away from work:
• Observed holidays: Choose up to 9 holidays to observe annually
• Vacation: Accrued based on years of experience and calculated on hours worked
• Sick time: Paid sick time for non-work related illness or injury.
• Parental leave: Up to 80 hours of Paid Parental Leave for child bonding
Coverage and support for your needs and well-being:
• Disability: Paid short and long term disability
• Health: Medical plan options; plus dental and vision plans.
• Life: Basic employee group life insurance and AD&D benefits; additional voluntary life insurance for employees and families is available through Sun Life.
• Wellbeing: DarioMind assistance program combined with personalized mental health and wellbeing resources.
Equal Employment Opportunity
Woodard & Curran is an Equal Opportunity Employer. Individuals with Disabilities and Protected Veterans are encouraged to apply. We are committed to ensuring our employment practices are non-discriminatory and based solely on job-related factors.
If you have a disability and need a reasonable accommodation to apply, please contact Beth Sweitzer.
Inclusion & Belonging
We welcome individuals from all backgrounds to apply, as we believe that different perspectives and experiences enrich our workplace and enhance our ability to serve our clients and communities effectively.
At Woodard & Curran, we are committed to fostering a respectful and inclusive work environment. We understand that the best solutions for our clients and communities come from a culture that nurtures the success and growth of all employees. As an employee-owned organization, our dedication to fostering growth, access and opportunity empowers us to serve our clients effectively and advance our mission of making a positive impact on the world. Our success is rooted in supporting our team members to reach their full potential, enabling us to deliver the most innovative, sound and effective solutions to improve our communities around us.
Non-Solicitation Disclosure:
Please be advised that we do not accept unsolicited resumes or candidate submissions from recruitment agencies. Any resumes or candidate profiles submitted without a signed contract in place will be considered unsolicited and will not be eligible for any referral fees. Recruitment agencies must have a valid, signed agreement with our company prior to following the submission process to consider potential candidates.
Top Skills
Adobe Creative Suite
Indesign
Microsoft Office Suite
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The Company
What We Do
Woodard & Curran is more than just a consulting firm – we are an integrated science, engineering, design-build, and operations company specializing in water and environmental projects. Our depth of experience across these disciplines makes us uniquely suited to handle any project with a completely tailored approach.
By partnering with our clients, adopting their priorities, and understanding the realities they face, we deliver one-of-a-kind answers to unique problems, with a truly collaborative working style. We believe that doing good work for our clients goes hand in hand with doing good work for the companies and communities we serve, and for the planet as a whole, and that all good work begins and ends with a happy, healthy team. These commitments — to each other, to our clients, and to the world around us — define Woodard & Curran.
