Proposal & Contract Support Specialist

Senior Proposal & Contract Support Specialist

Ready to launch your career in a role that blends organization, collaboration, and impact? Join us as a Senior Proposal & Contract Support Specialist and become the backbone of our client engagement process. If you thrive on details, love working with cross-functional teams, and want to make a real difference in how we deliver value to clients, this is your opportunity.

Why This Role Matters

This role is essential to ensuring smooth proposal development and contract management. Your work will keep projects moving, documentation accurate, and compliance on point—helping us deliver exceptional experiences to our clients.

What Your Impact Is

You’ll partner with legal, project management, and client teams to craft compelling proposals, integrate pricing, and manage contract documentation. Your ability to streamline processes and maintain precision will directly influence client satisfaction and business success.

What You’ll Bring

• 4–6 years of experience in proposal support, contract administration, or similar roles

• Bachelor’s degree

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)

• Strong organizational skills and ability to juggle multiple priorities

• Excellent English communication skills (written and spoken)

• A proactive, collaborative mindset

Required

• 4–6 years in proposal and contract support or related field

• Advanced Microsoft Office skills

• Fluent English (written and spoken)

• Strong organizational skills and proactive attitude

Preferred

• Experience supporting project scheduling for proposals

• Familiarity with contract governance processes

• Proficiency in either French or Italian

Key Responsibilities

• Assist in planning and scheduling project activities.

• Assist with budget monitoring, time tracking, and rate checks.

• Support invoicing, payment follow-up, and contract documentation.

• Prepare proposals, including case studies, CV formatting, templates, and standard chapters (leveraging AI tools)

• Support pricing integration using Microsoft Excel

• Manage subcontractor contract documentation and coordinate Terms & Conditions with the legal team

• Assist in client contract discussions and ensure governance approvals

• Organize and maintain contract documentation for compliance

• Manage subcontractor approvals (qualification, waivers, insurances, contract setup)

• Collaborate with Client Managers on account reporting and KPIs