Properties and Admin Manager

To own, manage, and optimize all physical assets, facilities, administrative services, and IT service delivery across CIG Motors, ensuring operational continuity, cost efficiency, compliance, and service excellence. The role is accountable for ensuring that people can work, systems function, assets are protected, and operations run without disruption.

1. Properties & Facilities Management

• Manage all company properties including offices, showrooms, warehouses, workshops, yards, and staff accommodation.
  
• Oversee leases, renewals, exits, documentation, landlord relationships, and handovers.
  
• Ensure facilities meet brand standards, health & safety requirements, and regulatory obligations.
  
• Implement preventive and corrective maintenance programs to minimize downtime.
  

2. Asset Protection & Control

• Maintain a comprehensive asset register (buildings, fittings, generators, equipment, furniture, IT assets).
  
• Enforce controls to prevent loss, misuse, unauthorized access, or deterioration.
  
• Coordinate security services (guards, CCTV, access control) and manage incidents.
  

3. Administrative Management

• Oversee all administrative services, including:
  
• Front office & office support
  
• Stationery and office supplies
  
• Travel and logistics coordination
  
• Non-sales fleet coordination
  
• Office housekeeping and general admin services
  
• Develop and enforce admin SOPs, approval workflows, and service standards.
  
• Supervise admin staff and outsourced service providers.
  

4. IT Service Management (Business Ownership)

(Non-technical oversight role)

• Act as the business owner for IT service delivery.
  
• Coordinate with internal IT teams and external vendors to ensure uptime of:
  
• Internet and network connectivity
  
• ERP / CRM access
  
• Email systems
  
• Printers, CCTV, access control systems
  
• Monitor IT service SLAs, incident resolution timelines, and escalations.
  
• Maintain IT asset registers (laptops, devices, access credentials).
  
• Support IT audits and access governance.
  

5. Operations & Service Continuity

• Ensure uninterrupted availability of power, water, internet, security, cleaning, and support services.
  
• Act as escalation point for facility, admin, or IT issues impacting operations.
  
• Support business continuity and emergency response planning.
  

6. Vendor & Contract Management

• Appoint, manage, and review vendors and service providers.
  
• Negotiate SLAs, pricing, and renewal terms.
  
• Track vendor performance against KPIs and enforce accountability.
  

7. Cost Control & Budget Management

• Prepare and manage properties, admin, and operations budgets.
  
• Track spend across rent, utilities, maintenance, security, fuel, admin, and IT services.
  
• Identify and implement cost optimization and savings initiatives.
  

8. Compliance, Risk & Governance

• Ensure compliance with lease terms, statutory requirements, safety standards, and internal policies.
  
• Support internal and external audits.
  
• Identify operational risks and implement mitigation plans.
  

9. Projects & Expansion Support

• Support new site acquisition, fit-outs, relocations, and closures.
  
• Coordinate contractors, timelines, budgets, and handovers.
  
• Ensure projects are delivered on time and within approved budgets.
  

• Proven experience working with or within a facility management company, managing outsourced services and multi-site operations.
  
• Proven experience managing multiple properties, leases, vendors, and support services across different locations.
  
• Strong understanding of facilities operations, asset control, health & safety, and regulatory compliance.
  
• Experience overseeing administrative services and third-party service providers.
  
• Working knowledge of IT service delivery from a business perspective (IT assets, access control, service uptime, vendor coordination).
  
• Proven ability to manage budgets, control costs, and drive savings.
  
• Excellent problem-solving, coordination, and execution skills.