Executive & Project Support Assistant

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Job Title: Executive & Project Support Assistant

Location: Chiswick, UK

About the role

We’re looking for a proactive and highly organised Project Support Assistant to join our Group Change Delivery team. In this visible and fast-paced role, you’ll provide essential support to the Group Change Delivery Director, Portfolio Management team, and senior stakeholders—helping to coordinate internal transformation projects across the business.

You’ll be someone who brings energy, accuracy, and a can-do attitude to their work. You’ll need excellent grammar, strong written communication skills, and the ability to take clear, professional notes during meetings. This is a great opportunity for someone who enjoys juggling multiple tasks, thrives on structure and detail, and can confidently support senior leaders while keeping projects running smoothly.

Responsibilities:

• Provide day-to-day support to the Group Change Director, SLT, and Portfolio Management team.

• Manage calendars, travel arrangements, meetings, and team communications.

• Coordinate internal events, away days, and team engagement activities.

• Prepare reports, presentations, and project documents with accuracy and attention to detail.

• Support onboarding of new starters and supplier administration.

• Raise and manage purchase orders, working closely with internal Finance and Risk teams.

• Maintain digital filing systems and assist with project reporting and communications.

To be successful in the role, you will have: 

• Experience in project or administrative support, ideally with senior stakeholders.

• Strong communication, organisation, and attention to detail.

• Ability to work independently, prioritise tasks, and adapt quickly.

• Proficiency in Microsoft Office; Basware experience is a plus.

• A collaborative, proactive mindset and fluent written and spoken English.

• A degree or equivalent business experience preferred.

BSI offers a competitive total reward package, an independent and varied job in an international environment, flexible working hours, ongoing training and development with the inclusion of 27-days annual leave, paid sick leave, bank holidays, health insurance, life insurance, pension plan with company contribution, car allowance (dependent on role), income protection, paid maternity leave, paid paternity leave, paid parental leave, adoption leave, compassionate leave, paid bereavement leave, learning and development opportunities, and a wide range of flexible benefits that you can tailor to suit your lifestyle.  

Do you believe the world deserves excellence?

We are proud to be the business improvement company for other organisations to become more sustainable and resilient and finally to inspire trust in their products, systems, services, and the world we live in.

Headquartered in London, BSI is the world's first national standards organization with more than 100 years of experience. We are a global partner for 86,000 companies and organizations in over 193 countries, offering development, auditing, certification, and training services, including innovative software solutions and cyber security expertise for all industries: from aerospace and automotive to food, construction, energy, healthcare, IT and trade sectors. Incorporated by Royal Charter, we’re truly impartial, and home to the ultimate mark of trust, the Kitemark.

Through our unique combination of consulting, training, assurance and regulatory services we bring solid and broad knowledge to every company.

If you want to contribute to this inspiring challenge, bring your open and enthusiastic mindset to our dynamic team, apply now and become part of the BSI family!

D&I Policy

BSI is committed to ensuring the diversity of our workforce reflects that of our clients and the communities in which we operate. Our goal is to create a sense of belonging for all employees by providing opportunities to develop, grow, and engage with our global organization all while having fun doing great work. BSI is a community where everyone can thrive.

If you require any reasonable accommodations to be made on account of a disability or impairment throughout out our recruiting process, please inform your Talent Acquisition Partner.

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Our Excellence Behaviours: Client-centric, Agile, Collaborative. These three behaviours represent how we do things at BSI. They help us ensure that BSI is a great place to work and a highly successful business.

BSI is conducting face-to-face interviews where appropriate and possible. If you are invited to a face-to-face interview but feel more comfortable with conducting the interview virtually, please speak to a member of our recruitment team.