Project Support Specialist - Malaysia Market

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Job Description:

Your Responsibilities:
•    Project Support Specialist collaborate with PM TL to develop various project management doc-uments. These include project budgets, schedules, scope statements, and project plans.
•    They also handle administrative tasks such as managing invoices, purchase orders, and inventory reports related to project finances.
•    They supervise the project procurement process.
•    They co-ordinate with project supplier to assess their needs, define project requirements, ac-ceptance criteria, and project timelines.
•    They Support Project Manager to follow up with Factories to achieve project mile-stones and deliverables.
•    Regular updates to be provided for project stakeholders on the follow-up for the Invoicing , Cashflow and revenue recognition.
•    They schedule stakeholder meetings, document proceedings, and generate reports.
•    Promoting cross-team collaboration ensures that project tasks are completed efficiently, and deliverables are completed on time.
•    To develop the Schedule, to generate the OMM, manages the document control and collabora-tion across the factories with different time zones.
•    Review and comments the Transformer Drawings from Factory to meet the expectation / Con-tractual requirements of Customer.
•    Prepare the document submission and Cable Schedule

Your Background:
-    Bachelor’s degree in Engineering – Electrical with Power Industry Experience
-    Candidate should have 3+ years of experience through Project Handling in transformer industry or similar in HV/Substation based equipment’s 
-    Strong and demonstrated experience in management of scope, cost, schedules and ven-dor/subcontractors.
-    Solid experience in managing orders, ideally managing complex orders and different contractual types.
-    Solid computer skills including SAP (highly preferable), MS project, Outlook, Visio.
-    Experience in coordinating multiple key stakeholders/teams in remote locations.
-    Demonstrated commercial understanding.
-    Excellent written and verbal communication skills and high attention to detail.
-    Proactive and highly organized.
-    Influencing and Engaging skills to achieve notable outcomes.
 

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Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.
Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.