The Project Support Analyst role supports multiple projects, ensuring adherence to client contract obligations as well as BC’s policies and procedures under moderate supervision. The role provides financial and contract support, including monitoring, compliance, and documentation. This position helps with cost and rate development and maintains updated project records. The role generally provides assistance with more complex assignments and is expected to contribute to overall project success with assigned tasks. Our ideal candidate will proactively partner with Project Managers and other members of the project team to help monitor and coordinate projects from start to finish. This position supports projects in our Midwest region.
Responsibilities
- Provide contract support which includes monitoring, compliance, and documentation.
- Assist in cost and rate development and maintain updated project records.
- Provide invoice and progress reporting support to the project management team.
- Support the processing and management of subcontracts and purchase orders.
- Execute coding and processing of subcontractor and vendor invoices.
- Provide billing collections assistance as required.
- Maintain and manage contractual and financial project documentation.
- Monitor and report on project progress and provide timely updates to stakeholder.
- Assist in project closeout processes ensuring project requirements are met.
- Flexibility to adapt and execute various additional assignments based on evolving needs.
Mentorship
- May provide mentorship, guidance, support, and knowledge-sharing to help less experienced team members develop their skills and grow within their roles.
Skills and Competencies
- Possess technical aptitude to utilize internal/external computer systems and/or software.
- Understanding of contract and subcontract management procedures.
- Proficiency in project documentation, invoicing, and reporting.
- Ability to assist with project maintenance including cost and rate development.
Experience
- Typically requires a minimum of 2 years of Project Support or related experience
Preferred Skills and Experience
- Highly proficient in Microsoft Word, Excel, and Outlook. Power Point
- Experience with Project scheduling software (any PMIS, like BST) and MS Project is a plus.
Education
- A degree in Project Management, Accounting, Business Administration, or related field or equivalent experience is required.
Learn more about our work:
Climate Change and Resilience - Brown and Caldwell
Data Center Water - Brown and Caldwell
Emerging Contaminants and PFAS - Brown and Caldwell
Digital Solutions - Brown and Caldwell
News - Brown and Caldwell
Projects - Brown and Caldwell
Industrial Water - Brown and Caldwell
Salary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.
Location A: $28.30 - $38.00
Location B: $30.70 - $41.90
Location C: $33.60 - $45.70
You can view which BC location applies to you here. If you have any questions, please speak with your Recruiter.
Benefits and Other Compensation: We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.
About Brown and Caldwell
Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 50 offices and over 2,100 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com
This position is subject to a pre-employment background check and a pre-employment drug test.
Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.
Brown and Caldwell is proud to be an EEO/AAP Employer. Brown and Caldwell encourages protected veterans, individuals with disabilities, and applicants from all backgrounds to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act.
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Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- Minimum of 2 years of Project Support or related experience
- Degree in Project Management, Accounting, Business Administration, or a related field, or equivalent experience
- Understanding of contract and subcontract management procedures
- Proficiency in project documentation, invoicing, and reporting
- Ability to assist with project maintenance, including cost and rate development
- Technical aptitude to use internal and external computer systems and software
- Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
- Experience with project scheduling software, such as PMIS, BST, or MS Project
What We Do
Headquartered in Walnut Creek, Calif., Brown and Caldwell is an employee-owned firm with 2,100+ professionals serving clients locally and globally from 52 locations. We are the largest engineering and construction firm solely focused on the U.S. water and environmental sectors. Our creative designs and progressive solutions have helped municipal, federal and private organizations overcome their most complex environmental challenges. We offer a comprehensive range of engineering, scientific, consulting and construction services and all the essential ingredients® for a successful project and a standout experience. We are passionate about delivering exceptional service, collaborating with clients, adding value through innovation and building relationships that last. This passion dates back to Ken Brown and Dave Caldwell, who, since founding the company in 1947, stood out for their ability to solve engineering challenges, apply technology to emerging environmental problems, and serve their community. Service, great technical solutions, innovation. These are the qualities our founders carried forward as the world changed and the company grew into what it is today. Now, more than 75 years later, these qualities are just as important – essential, really – to Brown and Caldwell and to our clients.
