Job Description:
Overview:
The Project Specialist will provide administrative support within the Finance department, focusing on maintaining project details for billing purposes.
Responsibilities:
Update advanced billing terms as needed.
Run basic reports to extract pertinent project information.
Interact with administrative assistants to resolve basic project setup issues.
Inactivate or reactivate projects according to department procedures.
Proactively query data to ensure accuracy.
Process split proposals and revised ASR’s and proposals.
Apply critical thinking skills to the problem-solving process.
Maintain accurate records of project details and ensure correct data entry.
Uphold project management methods, standards, and procedures.
Manage project setup forms in Deltek Vantagepoint.
Work closely with stakeholders to track project updates.
Ensure projects adhere to frameworks and maintain all necessary documentation.
Communicate effectively with administrative assistants and project managers to gather necessary project information.
Manage multiple projects simultaneously to ensure that they stay on schedule.
Perform other duties as assigned.
Qualifications:
Associate’s Degree in Accounting or 3 years of experience in accounting/billing processes with some college course work completed in accounting.
Basic knowledge of project structures and contracts.
Strong attention to detail and ability to work independently to produce accurate and thorough work.
Ability to manage high volumes of work while meeting tight deadlines and adapting to changing priorities.
Proven ability to develop and maintain professional relationships with employees at all levels.
Must be available to work Monday through Friday, 8 am to 5 pm, with occasional overtime as needed or requested.
Preferred Qualifications:
Working knowledge of Deltek Vantagepoint.
EEO Statement:
All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Top Skills
What We Do
Who We Are
Founded in 1965, Pape-Dawson provides professional civil engineering, surveying, GIS, and environmental services for public and private clients across Texas. With 850+ staff and offices in San Antonio, Austin, Houston, Tomball, Fort Worth, Dallas, New Braunfels, and Corpus Christi, we provide both our clients and our employees with a deep bench of valuable in-house resources that span a wide range of disciplines.
Pape-Dawson has provided civil engineering services for many noteworthy projects in Texas including theme parks; educational campuses; healthcare facilities; transportation improvement projects; water and wastewater infrastructure projects; commercial land development projects; and thousands of residential projects. We take great pride in producing projects than not only impact quality of life, but also help generate economic opportunity within our communities.
Culture and Benefits
We acknowledge the value of our employees by providing an enlightened company culture that encourages personal growth and professional excellence, supported by state-of-the-art technology and frequent training opportunities. Employee engagement is an integral part of working at Pape-Dawson. Monthly birthday celebrations, weekly trivia and bingo breaks, picnics, holiday parties, professional speakers, and networking opportunities are just a few of the many events employees enjoy.
In addition to fostering a culture that promotes satisfaction and success, we provide our employees with a robust benefits package including a variety of insurance plan options; a generous PTO policy; impressive 401(k) match program; education and gym reimbursements; and flexible and remote work opportunities.
