As part of our continued growth, we are looking for a Project Specialist to join our team and support the coordination, packaging, and execution of clinical trial projects.
Role Overview
The Project Specialist plays a key role in supporting clinical trial projects from start-up through close-out. Working closely with Clinical Trial Managers, Logistics, Packaging, and Quality teams, this role ensures the accurate coordination, packaging, labeling, storage, and distribution of clinical trial materials while maintaining full regulatory and quality compliance.
This position combines project coordination responsibilities with hands-on clinical trial packaging and operational oversight, making it ideal for someone who enjoys both coordination and execution.
Key Responsibilities
- Coordinate clinical trial activities in collaboration with Clinical Trial Managers and internal stakeholders
- Develop and prepare processes related to receiving materials, clinical trial packaging, labeling, storage, and distribution
- Document packaging material specifications, detailed packaging instructions, and study-specific requirements
- Assist in writing and maintaining technical procedures and Standard Operating Procedures (SOPs)
- Conduct in-process checks to ensure procedures are accurately followed during packaging and labeling activities
- Participate in discussions with sponsors, investigators, and other stakeholders regarding clinical trial requirements
- Train and support Logistics and Packaging Technicians in study-specific packaging and preparation activities
- Assist with audit preparation and provide information to support routine audits and inspections
- Work closely with Purchasing and Quality teams to establish quality requirements for external suppliersuspliers
- Monitor clinical trial supplies and inventory accurately and proactively
- Ensure compliance with environmental, health, safety, and quality standards
- Perform additional tasks or responsibilities as assigned
Requirements
Qualifications
- Bachelor’s degree (BSc) or equivalent education
- Experience in clinical trials, project coordination, or a related life sciences environment preferred
- Experience with GMP-regulated environments is an asset
- Quality assurance or compliance-related experience is an asset
Skills & Competencies
- Strong organizational and coordination skills with high attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Strong interpersonal and collaboration skills across departments
- Clear and confident verbal and written communication skills
- Proficiency in MS Office (Excel, Word, Outlook)
- Proactive, adaptable, and solution-oriented mindset
- Ability to learn quickly and apply procedures accurately
Benefits
Why Join Oximio
- Be part of a growing, global organization with a meaningful purpose
- Work in a collaborative and supportive team environment
- Gain exposure to end-to-end clinical trial operations
- Opportunities for professional development and growth
- Contribute directly to clinical trials that improve patient outcomes
Skills Required
- Bachelor's degree or equivalent education
- Experience with clinical trials, project coordination, or a related life sciences environment
- Experience with GMP-regulated environments
- Quality assurance or compliance-related experience
- Proficiency in Microsoft Office, including Excel, Word, and Outlook
- Strong organizational, coordination, communication, collaboration, and prioritization skills
- Ability to learn quickly and apply procedures accurately
What We Do
Oximio provides global clinical trial logistics and tailored supply chain solutions for complex, multinational clinical studies. It supports pharmaceutical and research organizations with project management, storage and distribution, customs clearance, comparator sourcing, biosample management, temperature-controlled handling, and patient-focused delivery. Its worldwide depot and warehouse network enables compliant movement of investigational medicines and trial materials across international markets from planning through final accountability and destruction.
