The Role
Provide administrative support including purchasing office equipment and supplies, managing invoices, coordinating mail, events, meetings and check requests, handling M-System order submissions, supporting timekeeping and payroll for PACE, front desk backup, and creating flyers and communications. Facilitate interdepartmental communication across multiple program sites.
Summary Generated by Built In
Job Summary & Responsibilities
Essential Functions
- Responsible for purchasing and servicing office equipment; orders and issues office supplies, stationery, business cards, and forms; operating office equipment
- Coordinate clerical functions such as keeping track of invoices, directing the processing and distribution of internal and external mail
- Assists with special project preparation, as deemed appropriate by immediate supervisor or management
- Coordinates meeting, calls or arrange conference calls
- Manages the purchasing and orders submissions through M-System.
- Facilitates communication within department and among other departments/program site locations (Harlem/Bronx/SI/West)
- Oversees check request submissions, managing check requests for conferences, educational courses, and trips
- Coverage of front desk and transportation as 2nd backup for lunch/breaks, if necessary
- Creation of flyers, cards, and any invitations as needed
- Coordinates Purchasing, Invoicing, and Accounts Payable functions
- Coordinate and organize departmental events and functions
- Manage Time Keeping and Payroll functions for PACE
Education Requirements
- HS diploma with extensive office administration work experience.
Education Desired
- Bachelor’s Degree or equivalent combination of education and related work experience.
Experience Requirements
- 5+ years’ experience as admin office assistant
$31.75 Per Hour
Skills Required
- Bilingual (required in job title)
- High school diploma with extensive office administration experience
- Bachelor's degree or equivalent combination of education and experience
- 5+ years experience as an administrative office assistant
- Experience managing purchasing, invoicing, and accounts payable
- Experience using M-System for orders/purchasing
- Experience with timekeeping and payroll functions
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The Company
What We Do
TOGETHER WE CAN INC. is a dedicated team committed to improving the lives of individuals with developmental disabilities. They provide various special education career opportunities, employing direct support professionals, program supervisors, caseworkers, and administrative personnel to support their mission of enhancing the quality of life and providing essential services for people with special needs and their families.
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