University of Southern California

Project Specialist - Administrative

Posted Yesterday

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Los Angeles, CA, USA

In-Office

30-39 Hourly

Junior

Edtech

The Role

The Administrative Project Specialist will provide organizational support for educational, research, and policy initiatives, including scheduling meetings, managing publications, and assisting with project tasks across the Institute.

Summary Generated by Built In

At the USC Institute on Inequalities in Global Health (IIGH), our vision is a just and healthy world. We work with partners at USC and around the world to address health-related disparities and inequalities, taking a multidisciplinary approach to advance the evidence base about what works, train the next generation of leaders and inform public policy.

IIGH is seeking a detail-oriented and organized Administrative Project Specialist. Working under the guidance of the Director of Strategic Operations, the Administrative Project Specialist will provide administrative support across our educational, research, and policy priorities. The ideal candidate will be a self-starter, comfortable working in fast paced environments with a positive attitude, and adept at managing multiple tasks at once. Interest and/or experience working in global health is desirable but not mandatory.

Key Responsibilities:

Provide key administrative support such as planning, organizing, coordinating, scheduling, and implementing a variety of projects across the Institute’s pillars of research, education, and policy engagement.
Schedules, plans, and attends recurring and ad-hoc meetings, assisting with preparing documents, taking notes and flagging meeting follow-up as necessary.
Supports on select global health course updates and administration as needed.
Provides administrative support in tracking, documenting, and organizing publication updates, agreements, drafts, and final published materials.
Provides administrative support on research projects, including references and citations.
Provides administrative support across a number of educational programs and initiatives.
Supports on select director-level travel
Supports on select communications projects
Supports on select reimbursements and reconciliations
Performs other related duties as assigned or requested by the Director of Strategic Operations and/or IIGH leadership.

Required Qualifications:

Bachelor’s degree; Master’s degree preferred.
Minimum 2 years of relevant experience.
An upbeat attitude, eager to participate and actively engage in all aspects of the Institute
A self-starter with a can-do attitude who will take initiative to address issues and propose solutions.
A high-performing, genuine, authentic individual with a good sense of humor
Exceptional organizational skills.
Resourcefulness and ability to prioritize tasks to meet a variety of demands.
Exceptional written and verbal communications skills.
Strong analytical, organizational, and problem-solving skills, with the ability to work collaboratively, initiate own work and use good judgment with minimal supervision.
Demonstrated ability to work independently while managing multiple tasks and communicating the status of these tasks to supervisors and colleagues.

The ideal candidate for this position will have experience working in fast-paced environments, preferably at an educational institution, nonprofit or government agency. In addition, she/he/they should possess a high level of attention to detail and strong organizational and problem-solving skills, with the ability to initiate own work and use good judgment with minimal supervision. Excellent written and oral communications skills are essential to the success of this role, as well as the ability to work with team members, faculty, students and external corporate partners.

Application

Please submit a cover letter detailing your motivations and experience, alongside a CV. Applications without a cover letter will not be considered.

This is a full-time, benefit-eligible position.

The hourly rate range for this position is $30.14 - $38.71. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years
Minimum Field of Expertise: Directly related project or administrative experience.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.