The Role
Manage and govern an IT project portfolio: consolidate reporting on objectives, costs, timelines, resources, risks, and forecasts; align projects with organizational strategy and budgets; oversee governance, prioritization, capacity planning, and ROI; prepare executive reports and coordinate cross-functional stakeholders to mitigate risks and meet financial goals.
Summary Generated by Built In
Job Objective: The Project Portfolio Manager is responsible for organizing, managing, and governing a portfolio of projects through consolidated reporting that captures objectives, costs, timelines, resources, risks, accomplishments, and financial forecasts across short , medium , and long term horizons. This role ensures strategic alignment between project demand, organizational priorities, and annual operating budgets, with a primary focus on maximizing return on investment (ROI) and supporting informed executive decision making.
Responsibilities:
- Organize and manage a portfolio of projects, consolidating work into comprehensive reporting covering objectives, costs, timelines, resources, risks, accomplishments, and budget forecasts.
- Participate in strategic project planning and annual budgeting cycles.
- Partner closely with senior management and business leaders to ensure portfolio objectives align with organizational goals and IT budget objectives.
- Provide strategic direction to align the organization’s project plan of record with annual operating goals by defining goals, strategy, staffing, schedules, risks, contingency plans, and budget requirements.
- Ensure short term and long term financial objectives are met, with strong focus on achieving and maintaining ROI thresholds.
- Coordinate portfolio and project activities across the business unit, developing strong relationships with key business partners.
- Manage execution of portfolio objectives and prioritize business needs in collaboration with end users, business technologists, and cross functional teams.
- Work closely with resource managers to allocate capacity and manage resources according to governance processes.
- Oversee portfolio governance, budgeting, forecasting, and financial performance.
- Identify portfolio risks, support mitigation strategies, and escalate issues as appropriate.
- Prepare executive level portfolio reports and presentations to support decision making.
- Perform additional related duties as assigned.
Requirements
Hybrid position: must be able to work on site at least 2 times per week, with flexibility up to 4 days as required.
BA/BS degree in Information Technology, Computer Science, Business Administration, Finance, or related field.
Minimum of 5 years of broad based project and/or portfolio management experience, including designing and managing low to medium complexity project portfolios.
At least 3 years of experience leading and directing multiple project initiatives or workstreams (strongly preferred).
Equivalent combination of education and relevant experience will be considered.
- PMP® certification or equivalent preferred.
- Experience with governance process life cycle strongly preferred.
- Accounting or financial management background strongly preferred.
- Fully bilingual (English/Spanish); Spanish proficiency is essential.
- Non patient/member facing role.
Technical Skills:
- Strong knowledge of project and portfolio management methodologies.
- Proven expertise in:
- Portfolio planning and reporting.
- Financial forecasting and budget management.
- Risk and capacity planning.
- Stakeholder and executive reporting.
- Advanced understanding of cost saving metrics and ROI analysis.
- Proficiency with project and/or portfolio management tools (e.g., MS Project, Smartsheet, or similar platforms).
- Advanced skills in Excel, PowerPoint, and portfolio reporting tools.
- Experience managing cross functional and multi departmental initiatives.
- Strong understanding of Puerto Rico health insurance regulations, health plan operations, and Medicaid/Medicare programs.
- Experience in healthcare or insurance environments.
Soft Skills:
- Strong strategic and analytical thinking with a data driven decision making approach.
- Excellent verbal and written communication skills, particularly for executive level audiences.
- Proven ability to influence, negotiate, and collaborate across all organizational levels.
- Strong conflict resolution and problem solving capabilities.
- Ability to operate independently, manage competing priorities, and perform effectively in high pressure environments.
- High level of organization, attention to detail, and accountability.
- Strong relationship building skills and customer centric mindset.
Benefits
We offer a competitive package with several advantages.
Skills Required
- BA/BS degree in Information Technology, Computer Science, Business Administration, Finance, or related field (or equivalent experience).
- Minimum of 5 years of project and/or portfolio management experience, including low- to medium-complexity portfolios.
- Must be able to work on site at least 2 times per week (hybrid).
- Spanish proficiency; fully bilingual English/Spanish (Spanish essential).
- Proficiency with project and/or portfolio management tools (e.g., MS Project, Smartsheet, or similar platforms).
- Advanced skills in Excel and PowerPoint and portfolio reporting tools.
- Experience in healthcare or insurance environments and strong understanding of Puerto Rico health insurance regulations, health plan operations, and Medicaid/Medicare programs.
- Experience leading and directing multiple project initiatives or workstreams (3+ years preferred).
- PMP® certification or equivalent.
- Experience with governance process life cycle.
- Accounting or financial management background.
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The Company
What We Do
SmartLogix is an information technology services and software development company creating custom cloud applications and market-ready products. Its capabilities include cloud integration, data analytics, mobile technology, UI/UX design, and managed IT services. The company also offers staffing and talent solutions, pre-screening professionals and organizing resources for projects, consultancy, daily operations, and IT staffing across healthcare, food distribution, insurance, and other industries.
