Project Planner

About us

EMS-Tech Inc., is a highly successful and expanding engineering firm that specializes in the design and supply (OEM) of bulk material handling equipment. For over 40 years we have delivered projects great and small around the world.  We are dedicated to supplying high-quality large-scale machines and systems and providing innovative, custom solutions.

With our headquarters in Canada, and offices in the Netherlands, China, and Australia, we are constantly pushing the envelope related to self-unloading ships, stackers, stacker-reclaimers, shiploaders and conveyor systems.

Role & Responsibilities

Are you energized by problem‑solving, collaboration, and keeping complex projects running smoothly? EMS‑Tech is looking for a motivated and detail‑driven Experienced Project Planner to play a key role in delivering cutting‑edge engineering projects, from fast‑moving small jobs to large, multi‑disciplinary and R&D initiatives.

In this role, you’ll be at the heart of our operations—working alongside Project Managers, Project Engineers, and cross‑functional teams to build and maintain project schedules, coordinate resources, budgets and support accurate forecasting and capacity planning. Your work will directly impact project success by ensuring the right people, information, and priorities are aligned at the right time.

This position offers variety, responsibility, and the chance to influence how work gets done—through continuous improvement of planning tools, processes, and systems. If you thrive in a fast‑paced, collaborative engineering environment and enjoy turning complexity into clarity, this is an exciting opportunity to grow your career with a globally active organization

Here are some of the things you’ll be working on:

Project Scheduling & Resource Coordination

• Develop, maintain, and manage project schedules for small, large, and R&D projects, ensuring alignment across functional groups.
• Plan, prepare, issue, and control schedules to maintain a controlled flow of approved spend and planned hours.
• Monitor and report on workflow across all project phases, ensuring project objectives are maintained.
• Advise Project Managers on work‑in‑progress status, upcoming milestones, and potential schedule risks.
• Provide timely options and recommendations to resolve scheduling conflicts.
• Collaborate with Project Managers, Engineers, and other team members to assess progress and implement schedule updates.
• Stabilize schedules to support operational efficiency and effective project execution.
• Coordinate and facilitate cross‑departmental meetings to ensure all schedules or plans are on track or may require adjustments.
• Analyze project schedule issues and propose corrective actions for timely completion of projects.
• Develop integrated schedules using software for various projects & their different stages as appropriate (Engineering, procurement, pre-commissioning, commissioning).

Resource Planning, Forecasting & Continuous Improvement

• Maintain real‑time visibility of the company‑wide resource pool, ensuring accurate planning and utilization.
• Support capacity planning and forecasting of resource needs across departments and projects.
• Work closely with the Sales, Engineering, and Projects teams on resource allocation, forecasting, long‑term planning and project budgets.
• Report monthly to the Senior Management team on combined outlook. Prepare quarterly Board Reports on resource forecasts.
• Coordinate cross‑functional departments to understand evolving resource requirements.
• Meet with internal project teams to conduct needs assessments and prioritization.
• Develop and maintain high‑level drawing lists to support project planning and coordination.
• Identify and implement improvements to planning systems, scheduling tools, and forecasting processes, applying innovative ideas and best practices.

Qualifications

• Undergraduate degree in Engineering, Technology, Business Administration or combination of equivalent skills in the field. Applicants with an Engineering Degree and PMP will be favoured.
• 5-10years’ experience within a project controls group and scheduling, preferably in a construction environment.
• Advanced level of Primavera 6, MS Project and MS Suite (Excel), or other resourcing or scheduling tools.
• Strong communication skills and ability to collaborate with team member and work well independently.
• Knowledgeable in the application of earned value, critical path analysis and risk analysis.
• Ability to work within tight deadlines and prioritization of work to achieve deadlines.
  

What We Offer

• A collaborative, values-based team culture and stable working environment
• Extended healthcare coverage including health, vision, dental, and more
• 5% Employer Paid Pension Plan
• Paid vacation plus 5 Family Responsibility Days annually
• Health care spending account
• Employee Assistance Program

• Career development opportunities
• Free onsite parking
• Occupational Health Team
• Travel opportunities
  

The Right Fit

The best person for this role will come with a strong work ethic, and a commitment to doing things right.

You live our core values:

• Trust – We believe trust is the outcome of mutually respectful relationships which are mindful of each others needs.
• Loyalty - We honour our employees as a career building community of professionals extending this responsibility to our clients and our suppliers.
• Integrity - Our commitment to integrity fuels our capacity to confront any ethical challenges that emerge. 
• Tenacity - The passion and commitment to excellence of our people is the foundation of good customer service.

Why Join EMS-Tech Inc.?

At EMS-Tech Inc., We value professionalism, accuracy, and collaboration. As part of our team, you’ll have the opportunity to make a meaningful impact while developing your skills in a supportive and growth-focused environment.

Application Process

Please submit your application by applying directly to the opportunity via our careers page: https://ems-tech.net/careers/ . We thank all applicants, but only those selected for an interview will be contacted.

Accommodations

EMS-Tech Inc. is an equal opportunity employer that recognizes the value of a diverse workforce, and is committed to an inclusive, barrier-free selection process. If you require accommodation during the selection process, please inform us of your requirements. Any information pertaining to accommodation needs will be treated confidentially and in compliance with the Freedom of Information and Protection of Privacy Act.