Project & Pipeline Operations Assistant

This is a remote position.

Supporting core administrative and project management workflows, this flexible contract position plays a vital role in enabling operational efficiency and strategic business growth. Working approximately 10 - 15 hours per week, the position focuses on centralising diary management, streamlining project tracking, and maintaining pipeline follow-ups to ensure key client deliverables and leads are managed effectively.

The focus of this role is on achieving consistent outcomes and meeting weekly deadlines rather than following a rigid daily schedule. Operating in a fully remote capacity, the successful candidate will handle day-to-day coordination, maintain cloud-based management tools, and occasionally assist with proposal presentation design.

• Manage diary schedules and coordinate appointments to optimise weekly productivity.
  

• Maintain and update project management platforms to ensure administrative workflows run smoothly.
  

• Track and execute operational pipeline follow-ups so that potential leads receive timely communication.
  

• Assist with the creation of proposal presentations and promotional designs.
  

• Ensure all assigned weekly deliverables and administrative milestones are met consistently.
  

• Support content marketing schedule & operations (posting on LinkedIn, maintaining schedule, etc.)
  
  

• Proven experience in virtual administrative, operational, or project support roles.
  

• Demonstrated ability to manage schedules, track operational pipelines, and maintain digital workflows.
  

• High level of self-motivation with the ability to meet deadlines independently in a remote setup.
  

Desirable Requirements

• Language proficiency in English
  

• Language proficiency in Dutch or French are also welcome, not required
  

Required Software Skills

• Google Workspace (Gmail and Drive)
  

• Notion
  

• Trello
  

• monday.com
  

• Canva