Project Manager

GENERAL OBJECTIVES: 

• Support SVP In effective budget management, reporting, and oversight for Enrollment, Athletics, Administrative Affairs, and UCOMM divisions. You’ll help our teams spend wisely, ensuring every dollar is tracked and every policy is followed.
• This role supports a broad range of procurement activities, including onboarding new suppliers, negotiating contracts, and managing ongoing vendor relationships. The Senior Coordinator for Business Operations and Procurement serves as a central point of coordination throughout the procurement lifecycle, ensuring that technical resources are secured efficiently and in alignment with institutional policies and standards. This position also functions as a key liaison between the SVP Office, external vendors, and campus financial partners, fostering clear communication and effective collaboration.
• Perform some administrative duties for the Senior Vice President as part of the SVP office team. Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data, training and supervising other support staff.
• Also calls for flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Perform ongoing enrollment reporting in support of SVP’s leadership of Enrollment Division.

QUALIFICATIONS: 

• Strong organizational, analytical, and problem-solving skills with high attention to detail.
• Ability to create and maintain spreadsheets and documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Colleague.
• Excellent written and verbal communication skills with a customer-service mindset.
• Ability to manage multiple priorities independently with flexibility and professionalism.
• Strong demonstration of flexibility and humble spirit to respond to several anticipated and unforeseen tasks.
• Commitment to servant leadership and alignment with DBU’s mission.

SPECIFIC RESPONSIBILITIES: 

Administrative Tasks:

• Contribute to departmental automation and process improvement.
• Manage purchase requisitions as directed by the SVP.
• Manage procurement processes including vendor research, contract coordination, bid evaluation, and cost analysis to ensure competitive pricing and alignment with budget goals.
• Maintain vendor relationships and contract documentation while advising stakeholders on procurement terms and compliance.
• Liaise with vendors for quotations, ensuring they can meet all our requirements, ensuring prices are competitive, and deadlines are achieved.
• Acting as an advisor for stakeholders to ensure they understand what their contract does and doesn’t include.
• Collaborate with the SVP to enhance operational efficiency through process improvement and automation initiatives.
• Conduct market research and identify potential suppliers by evaluating their capabilities.
• Work with the SVP on strategic contract management.
• Support the development and delivery of procurement training, including one-on-one training as needed.
• Own the Southwest and American Airlines corporate accounts.
• Represent DBU at relevant conferences, seminars, and trainings.
• Assure discreet handling of all business.
• Perform other duties as assigned.

Surveys/Reports:

• Run SVP budget expenses weekly.
• Track SVP divisions spending, savings, evaluate supplier performance and generate reports.
• Hispanic Serving Institution Status Report.
• Maintain the Daily Enrollment Calendar Templates
• Maintain the Daily Enrollment Tracking
• Complete US News Best Colleges Statistical Surveys
• NPO Enrollment by Session
• FISAP Enrollment Report for Financial Aid
• DBU Website Enrollment Data Report
• Enrollment for FISAP application
• Historical Enrollment Report
• Niche demographic/enrollment date report
  Freshman Graduation Rate
• Freshman Cohort and Transfer List
• Freshman Cohort Retention Rate
• ABHE Annual Enrollment & Completions Report
• SACSCOC EnrollmentProfile
• Perform other duties as assigned.

Budget Management/Purchasing:

• Develop a framework for consideration related to the purchasing activities of the university, to include but not be limited to, review of planned orders, create requisitions for purchased items, confirmed system lead times, delivery dates and costs, inspection of merchandise or products to determine quality/value, and authorize payment of invoices and return of merchandise.
• Receive, process, document, and execute purchases and procurements as directed by the SVP according to DBU policies and procedures. Ensure compliance with federal, state, and local laws and regulations; maintain necessary documentation for proper invoicing and billing.
• Develop a potential framework for book inventory management-process book/tool orders, maintain safety stock, calculate monthly inventory, process returns and credits, negotiate annual forward buys, update ISBN revisions and price lists, and maintain all onsite and virtual inventories.
• Provide accurate and timely supplier negotiations and contracts based on defined objective (i.e. cost, quality, productivity, service)
• Analyze, evaluate, and identify preferred vendors based on specific performance criteria.
• Review, update and maintain purchase orders as directed by the SVP until they are closed.
• Participate in the on-going development of efficient processes for an effective purchasing system.
• Other duties as assigned.

WORK SCHEDULE: 

Regular hours between 8:00 a.m. - 5:00 p.m., Monday-Friday.

WORK LOCATION: 

This position will work on the main campus, located at 3000 Mountain Creek Parkway, Dallas, TX 75211 

• Must be a Christian who is a member of a church that holds Jesus Christ to be their Savior and Lord, and who holds solely the Old Testament and the New Testament as sacred Scriptures.  
• DBU requires employees to follow all University policies and procedures, which exist to support the Christian mission of DBU and includes, but is not limited to, a Christian Code of Conduct. Click here to read