Project Manager

Description

GENERAL SUMMARY

The Project Manager is responsible for coordinating and administering all project activities, including Clinical and Operations based projects, in cooperation and as outlined by the assigned C-suite (COO, CAO, VP). The Project Manager ensures the continued success and completion of the assigned project.

Requirements

ESSENTIAL JOB FUNCTION/COMPETENCIES

The responsibilities and duties described in this job description are intended to provide a general overview of the position. Duties may vary depending on the specific needs of the affiliate or location you are working at and/or state requirements. Responsibilities include but are not limited to:

• Manage the planning and implementation of projects. Maintain all appropriate project deliverables and responsibilities.
• Assist in the creation, management and documentation processes for the review and evaluation of proposals. Including delegation of task on the project to team members best position to complete them.
• In conjunction with the Chief Administrative Officer (CAO), supervise the Implementation and Optimization and vendor relationships to ensure the success of the project. Making effective decisions when presented with multiple options for how to progress with the project.
• Monitor project implementations for accuracy and timeliness to ensure the focus on successfully achieving the project goals including compliance and adherence to all clinical and operational guidelines. Communicating with CAO, physicians, and managers to keep the project aligned with the goals.
• Oversee all aspects of execution, including identifying and solving problems that would otherwise delay the project. The Project Manager will ultimately be responsible for the assuring the projects are on-budget and on-time and delivered with the expected value to the practices and stakeholders. Performing quality control on the project throughout the development to maintain the expected standards.
• Recommend strategies, policies, programs, and practices that will best support the training objectives.
• Review training materials to ensure that updates are performed according to system requirements and quality assurance.
• Provide direction on Training projects from inception through completion, providing technical and managerial assistance on all aspects of the work to comply with the technical requirements practice management system.
• Develop weekly and/or monthly work plans and modifying the plans, as needed; developing and documenting plans and processes for on-going routine support activities; highlighting project steps and status for weekly meetings with team members.
• Attend meetings and make presentations regarding training programs or other projects related to the responsibilities of the position.
• Budgeting for different project aspects and advocating for additional funding when necessary, hiring freelance professionals or selecting project team members from existing departments and setting or adjusting project schedules to adhere to deadlines.
• Responsible for all aspects of designing the training for the practice management system, the development and delivery of the program; responsible for planning, organizing, leading, executing, controlling, and oversight of a critical training development and training services.
• Create long- and short-term plans, including setting targets for milestones and adhering to deadlines.
• Performs other position related duties as assigned.
• Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations. This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and/or violations to a supervisor and/or the Compliance Department; and the timely completion the Annual Compliance Training.

CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS

• N/A

KNOWLEDGE | SKILLS | ABILITIES

• Knowledge of organizational policies, procedures, and systems.
• Knowledge of office management techniques and practices.
• Knowledge of computer systems, programs, and applications.
• Knowledge of research methods and procedures sufficient to compile data and prepare reports.
• Knowledge of Basic accounting, purchasing, budgeting, and inventory control.
• Knowledge of health care planning and management principles and practices sufficient to manage, direct, and coordinate Care Center operations.
• Knowledge of budget preparation.
• Knowledge of governmental regulations and compliance requirements.
• Computer proficiency and knowledge of interpreting financial information will be essential to accomplish your day-to-day task successfully.
• Skill in establishing and maintaining effective working relationships with other team members, organizations, and the public.
• Strong interpersonal skills, as well as strong verbal and written communication and presentation skills.
• Demonstrated experience in managing multiple projects effectively while facilitating group success will be critical to the project manager role.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Skill in planning, organizing, delegating, and supervising.
• Skill in gathering and interpreting data, analyzing situations accurately, and implementing effective action.
• Ability to verbally communicate complex concepts in English and address sensitive situations, resolve conflicts, negotiate, motivate, and persuade others.
• Ability to recognize, evaluate, solve problems, and correct errors.
• Ability to maintain confidentiality of sensitive information.
• Ability to make decisions that are guided by precedents, policies, and objectives.
• Customer-oriented with ability to remain calm in difficult situations.
• Ability to work independently and manage deadlines.
• Your ability to listen to stakeholders, understand complex issues, recognize decision points, and design and deliver creative solutions coupled with your ability to partner with a wide variety of constituencies across industries will be critical to your success

EDUCATION REQUIREMENTS

• High School Diploma or equivalent required.
• Bachelor’s degree from an accredited college or university in business or public administration, economics, heath care or related field preferred.

EXPERIENCE REQUIREMENTS

• Minimum of 3 years of progressive work experience and a proven track record in the 
• implementation and management projects and training.
• Must have a strong background with the healthcare industry working with Health Information Practice Management Systems.
• Should have a strong familiarity with the state's healthcare environment and services and products.

REQUIRED TRAVEL

• Travel between projects.

PHYSICAL DEMANDS

Carrying Weight Frequency

1-25 lbs. Frequent from 34% to 66%

26-50 lbs. Occasionally from 2% to 33%

Pushing/Pulling Frequency

1-25 lbs. Seldom, up to 2%

100 + lbs. Seldom, up to 2%

Lifting - Height, Weight Frequency

Floor to Chest, 1 -25 lbs. Occasional: from 2% to 33%

Floor to Chest, 26-50 lbs. Seldom: up to 2%

Floor to Waist, 1-25 lbs. Occasional: from 2% to 33%

Floor to Waist, 26-50 lbs. Seldom: up to 2%