Description
The FF&E Project Manager sources, purchases, and coordinates the delivery and installation of interior items for hotels and resorts. They manage vendor bidding, budget tracking, and logistics to ensure design intent, quality, and timelines are met. Key roles include negotiating, issuing purchase orders, and managing logistic.
Requirements
1. Procurement Strategy:
- Collaborate with internal and external stakeholders to develop a procurement strategy for FF&E that align goals and budgets.
- Implement cost-effective procurement processes while maintaining high-quality standards.
- Enter FF&E specification packages into the procurement management system.
2. Sourcing and Vendor Management:
- Identify and evaluate potential FF&E suppliers.
- Draft and issue Request for Proposal (RFPs) to vendors
- Create, issue, and track purchase orders.
- Develop and maintain relationships with vendors to ensure competitive pricing and timely delivery.
- Negotiate supplier agreements, terms, and conditions to maximize value for the company.
3. Budget Management:
- Manage the FF&E budget for each project, tracking expenses and ensuring adherence to financial goals.
- Review and submit invoices to accounting for payment.
- Seek cost-saving opportunities and value engineering options.
4. Quality Control:
- Establish and maintain quality control standards for FF&E, ensuring that all products meet our quality and safety requirements.
- Conduct inspections and quality checks as needed.
5. Project Coordination:
- Coordinate FF&E procurement activities with project managers and other relevant departments.
- Ensure on-time delivery and installation of FF&E items as per project schedules.
6. Documentation and Reporting:
- Maintain accurate records of purchases, contracts, and correspondence.
- Generate weekly expediting reports on procurement activities as they relate to schedule.
- Conduct project closeout activities such as invoicing, warranties, flame certificates, account reconciliation, etc.
Required Skills/Abilities:
- Local Candidates only
- 7 - 10 years experience
- Excellent organizational skills and attention to detail.
· Proficient in Microsoft Office Suite or related software.
· Excellent verbal and written communication skills.
· Efficient typing skills, with an emphasis on data entry.
· Read and understand blueprints and takeoffs.
· Ability to work under pressure.
Skills Required
- 7 - 10 years experience
- Excellent organizational skills and attention to detail
- Proficient in Microsoft Office Suite or related software
- Excellent verbal and written communication skills
- Efficient typing skills, with an emphasis on data entry
- Read and understand blueprints and takeoffs
- Ability to work under pressure
What We Do
Carver & Associates is a global hospitality services group founded in 1983, specializing in procurement of Furniture, Fixtures & Equipment (FF&E) and Operating Supplies & Equipment (OS&E), as well as interior design and logistics services.
