THE AGENCY
A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the world’s-leading owners’ representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues.
With more than 55+ sports, entertainment, and public assembly projects and over 2,500 consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world, spanning 11 professional sports leagues, totaling nearly £30 billion. CAA ICON offers world-class service in the areas of project management, strategic advisory, feasibility and planning, and beyond.
OVERVIEW
Reporting directly to the Project Director, this Project Manager will manage the project’s daily project management activities with oversight over the planning, design and construction activities provided by CAA ICON.
Duties to include but not limited to:
- Adopt and support the implementation of an engagement-led culture working to the highest health, safety and well-being standards.
- Develop a comprehensive Client Project Requirements document from which to manage the design and subsequent change.
- Support all project management related functions for the project, including organisation, budgeting, programming and implementation of the project.
- Support the development of the design with emphasis on drawing reviews and document management.
- Working effectively with relevant stakeholders (internal and external) for efficient project implementation and coordination.
- Review cost estimates and contribute to the production of project budget reports.
- Manage (or support) the procurement of professional consultants, contractors, Client Direct Work (CDW) packages (e.g. technology and furniture, fixtures & equipment (FFE)).
- Support the monitoring of construction progress and potential scope changes with respect to the schedule.
- Maintain necessary documentation for all contracts, insurance certificates and warranties for Owner/Client-held contracts.
- Manage the project and design risk registers.
- Coordinate the materials testing process, ensuring it is in accordance with contract documents.
- Assist project architect, engineering consultants and sub-contractors in resolving on-site risks, issues and design conflicts.
- Coordinate and manage project close-out activities including final acceptance of equipment, testing and commissioning and the compilation of all operational and maintenance manuals.
- Work with project team to ensure the Contractor is implementing and maintaining its site logistics and safety procedures.
- Manage the safe delivery and installation of all Owner’s CDW.
- Work with project team to monitor any design issues and assist in swift resolution.
- Support the monitoring of the progress schedule.
- Tracking open requests for information (RFIs), non-conformance registers and submittals to ensure the design team is providing timely information needed to advance work on site.
- Assist with monitoring and tracking all project issues to ensure timely and effective resolution.
- Review and understand all change order requests and communicate changes with key client representatives.
- Coordinate and undertake construction site tours, as requested by the Client.
QUALIFICATIONS/REQUIREMENTS
- Solid previous experience in the design, construction or a related services industry.
- Bachelor’s degree (Ideally in construction, engineering or like industry) or equivalent work experience.
- Familiarity with the WBS, construction change orders and like documents, budget formats, and architectural/engineering plans.
- Ability to read, understand and interpret contract documents, drawings, specifications, scopes of work, project programme and project agreements.
- Professional attitude with the ability to interact effectively with clients, contractors, and project management team.
- Familiarity with building permit approval process and/or experience gaining municipal planning and other external stakeholder approvals in Italy an asset.
- Strong analytical and problem-solving skills.
- Exceptional communication and organisational skills.
- Strong multi-tasking skills and the ability to problem solve and master new concepts in a short period of time.
- Self-starter with the ability to work independently.
- Familiarity with Microsoft Project and Excel required.
- Fluent in Italian and English a necessity.
Skills Required
- Solid previous experience in the design, construction or a related services industry
- Bachelor's degree ideally in construction, engineering or like industry or equivalent work experience
- Familiarity with WBS, construction change orders and like documents
- Ability to read and interpret contract documents and drawings
- Professional attitude with effective interaction skills
- Familiarity with building permit approval process in Italy
- Strong analytical and problem-solving skills
- Exceptional communication and organisational skills
- Strong multi-tasking skills
- Self-starter with the ability to work independently
- Familiarity with Microsoft Project and Excel
- Fluent in Italian and English
Creative Artists Agency Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Creative Artists Agency and has not been reviewed or approved by Creative Artists Agency.
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Healthcare Strength — Health coverage is considered strong and affordable, with low co-pays and solid plan options frequently highlighted. This makes core medical, dental, and vision coverage a standout part of the package.
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Leave & Time Off Breadth — Time off is bolstered by an office shutdown around late December alongside standard vacation/holiday and sick time. This combination is viewed as a meaningful boost to practical time away from work.
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Wellbeing & Lifestyle Benefits — Unique industry access such as screenings, event tickets, and on-site showcases are emphasized as meaningful lifestyle perks. These add distinctive non-cash value for those seeking entertainment exposure and networking.
Creative Artists Agency Insights
What We Do
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. For more information, please visit www.caa.com.
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