Project Manager

Ruby Labs is a leading tech company that creates and operates innovative consumer products. We offer a diverse range of opportunities across the health, education, and entertainment industries. Our innovative teams are driving the future of consumer-led products, and we're always looking for passionate individuals to join us. Learn more about our story at: https://rubylabs.com/about-us/

We’re looking for a proactive Project Manager to bring structure, visibility, and accountability to our fast-moving product team. You’ll work closely with our Product and Growth teams to ensure smooth delivery, clean processes, and consistent progress tracking across multiple initiatives (existing project at growth stage and upcoming project).

This role is ideal for someone who loves organization, clarity, and continuous improvement — and who isn’t afraid to dive into Plane.so boards, Slack threads, and messy documentation to make sense of it all.

Board & Process Hygiene

• Own Plane.so board accuracy — constant grooming, validating task statuses, following up on blockers.

• Ensure tasks move properly through each workflow stage and reflect real progress of a team.

• Enforce consistency in task naming, labels, and ownership.

Task Quality Control

• Maintain a “Definition of Ready” checklist (description, AC, owner, dependencies).

• Support the Product and Growth teams in creating well-defined, actionable tickets.

• Audit new tasks weekly to ensure completeness and clarity.

Reporting & Delivery Tracking

• Build and maintain lightweight reports on velocity and delivery (planned vs done) for a few teams.

• Summarize weekly team output, blockers, and progress for Product leadership.

• Highlight risks early and propose adjustments to keep delivery predictable.

Meeting Follow-ups & Accountability

• Track all action items from retros and weekly planning.

• Ensure each item has an owner and deadline, and follow up mid-week.

• Prepare a brief closure summary before each next retro.

Cross-Team Coordination

• Bridge Product and Growth: ensure UX/analytics requests become actionable tickets.

• Help synchronize priorities between technical and business tracks.

Documentation & Knowledge Management

• Establish and maintain a central documentation hub (Plane Wiki).

• Create templates for different tasks types, release logs and cycle summaries.

• Keep information structured and accessible to the whole team.

Tool Integration & Automation

• Collaborate on improving workflows between Slack, Plane.so, and GitHub.

• Have experience as a PM, Project Coordinator, or Agile Assistant.

• Familiarity with agile tools (Plane.so, Jira, or similar).

• Excellent written communication and attention to detail.

• Comfort managing multiple streams of information and aligning stakeholders.

• Proactive mindset — you don’t wait for instructions, you fix the chaos.

You’ll be at the heart of a product team building intelligent document and workflow solutions (1 Live project and 1 upcoming). You’ll learn hands-on product delivery at scale, work directly with senior PMs and engineers, and shape the internal processes that define our team’s culture.

Ruby Labs operates within the CET (Central European Time) zone. Applicants from any country are welcome to apply for the position as long as they are located within approximately ± 4 hours of CET. This ensures optimal collaboration and communication during working hours.

Discover the perks of being part of our vibrant team! We offer:

• Remote Work Environment: Embrace the freedom to work from anywhere, anytime, promoting a healthy work-life balance.

• Unlimited PTO: Enjoy unlimited paid time off to recharge and prioritize your well-being, without counting days.

• Paid National Holidays: Celebrate and relax on national holidays with paid time off to unwind and recharge.

• Company-provided MacBook: Experience seamless productivity with top-notch Apple MacBooks provided to all employees who need them.

• Flexible Independent Contractor Agreement: Unlock the benefits of flexibility, autonomy, and entrepreneurial opportunities. Benefit from tax advantages, networking opportunities, reduced employment obligations, and the freedom to work from anywhere. Read more about it here: https://docs.google.com/document/d/1dHF4ctKlez75whdn-ybUwP5d5Wr0BdwVrorrm_fM40Q/preview

Be part of our fast-growing team and seize this excellent opportunity for personal and professional growth!

After submitting your application, we conduct a thorough review which typically takes 3 to 5 days, but may occasionally take longer due to the volume of applications received. If we see a potential fit, we proceed with the following steps:

• Recruiter Screening (40 minutes)

• Technical Interview (30 minutes)

• Final Interview (30 minutes)

At Ruby Labs, we move fast, aim high, and expect the same from our team. We’re not here to play small—we’re here to build, grow, and win. That means we look for people who are ambitious, driven, and ready to give their best every single day.

This is a place for individuals who thrive under pressure, embrace challenges, and see opportunity in every obstacle. If you’re hungry to achieve, motivated by impact, and want to grow at the speed of your own ambition, Ruby Labs offers the platform to make it happen.

Here, effort is matched with reward. We recognize those who go all in and deliver results, and we create space for people who want more—more responsibility, more growth, and more success.

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