Project Manager, HR & HRIS experience

The Project Manager is responsible for owning and driving the success of HR-related projects from inception to completion. This role focuses on a high-stakes Workday modernization program, involving process redesign and usability improvements across a global suite of functional modules. You will collaborate closely with project sponsors and the PMO to ensure all deliverables stay on time, within budget, and in full compliance with project requirements.

Key Responsibilities

• Project Governance: Own and drive project success by leading reviews, managing issue disposition, and handling scope changes. 
• Planning & Execution: Develop and manage detailed project plans in collaboration with sponsors to ensure objectives are met. 
• Risk & Quality Management: Conduct proactive risk management analysis and provide regular status and progress reviews to leadership. 
• Vendor & Cross-Functional Coordination: Manage external vendors, including onboarding and invoicing, while driving tactical discussions across various business units. 
• Workforce Collaboration: Influence and collaborate with cross-functional teams to ensure alignment on project goals. 
• Resource Allocation: Allocate resources efficiently and effectively across workstreams to optimize project outcomes.
• Documentation and Reporting: Create and maintain all necessary project artifacts and documentation, including project plans, status reports, and deliverable tracking.
   

Required Qualifications

To be successful in this role, ideal desirable qualifications are:

• Program Management: 8+ years of experience implementing structured tools and processes for complex, cross-functional projects.
• HR Systems Experience: Proven experience managing Workday or similar HRIS projects is highly desirable.
• Vendor Management: Ensuring external vendors are aligned with project objectives and deliverables; establishing a coordinated PMO alongside vendor project leads that provide cohesive leadership to the project team.
• Communication Skills: Exceptional communication and interpersonal skills, with the ability to effectively engage with stakeholders at all levels.
• Problem-Solving: Strong analytical and problem-solving abilities to address issues as they arise and keep the program on track.
• Documentation: Proficiency in creating and maintaining project documentation and artifacts in alignment with PMP standards.
• Leadership: A collaborative and motivational leadership style to guide project teams to success. Build strategic partnerships with key internal stakeholders and external partners, vendors, and consultants to deliver on program goals.
• Adaptability: The ability to adapt to changing circumstances and manage ambiguity in a dynamic project environment.
• Experience working in a complex, global environment
• Proficient with Google Workspace tools, Slack, Zoom, Asana
• Demonstrated excellence in communicating and influencing executive leadership with succinct written presentation and thoughtful verbal communications.
• PMP Certification: A valid Project Management Professional (PMP) certification is preferred.
• Bachelor's Degree: A bachelor's degree in a related field is preferred.
• Location: Ability to work in the office at least 3 days a week in Santa Clara, CA.