Project Manager/Executive Assistant

At Nielsen, we are passionate about our work to power a better media future for all people by providing powerful insights that drive client decisions and deliver extraordinary results. Our talented, global workforce is dedicated to capturing audience engagement with content - wherever and whenever it’s consumed. Together, we are proudly rooted in our deep legacy as we stand at the forefront of the media revolution. When you join Nielsen, you will join a dynamic team committed to excellence, perseverance, and the ambition to make an impact together. We champion you, because when you succeed, we do too. We enable your best to power our future.

At Nielsen, we are passionate about our work to power a better media future for all people by providing powerful insights that drive client decisions and deliver extraordinary results. Our talented, global workforce is dedicated to capturing audience engagement with content - wherever and whenever it’s consumed. Together, we are proudly rooted in our deep legacy as we stand at the forefront of the media revolution. When you join Nielsen, you will join a dynamic team committed to excellence, perseverance, and the ambition to make an impact together. We champion you, because when you succeed, we do too. We enable your best to power our future.

This blended role requires a highly organized, strategic, and proactive individual to serve as both a Project Manager and Executive Assistant. Reporting directly to the People Organization’s Strategic Projects and Change Management Leader and providing dedicated executive administrative support to the Chief People Officer (CPO) as well as the People Organization’s Strategic Projects and Change Management Leader - this position is critical for driving key People Organization projects across Nielsen.

The role is weighted approximately 60% Project Management and 40% Executive/Administrative Support.

Key Responsibilities

Strategic Project Management (Approx. 60%)

• Project Leadership: Own and drive complex, cross-functional projects from inception to completion, particularly those related to the People Organization.  

• Process Improvement: Analyze current operational workflows, identifying inefficiencies and implementing strategic solutions to streamline processes and optimize executive time and focus.

• Stakeholder Management: Coordinate and manage project-related communications, status updates, and expectations across internal teams, executive leadership, and external partners.

• Meeting Facilitation: Design and lead effective project check-ins, steering committee meetings, and leadership operational reviews, ensuring clear agendas, decisive outcomes, and documented action items.

• Data & Reporting: Develop and maintain dashboards or tracking tools to monitor project progress, key performance indicators (KPIs), and overall operational health.

II. Executive Administrative Support (Approx. 40%)

• Gatekeeping & Prioritization: Act as a primary filter and organizer for the CPO and People Organization’s Strategic Projects and Change Management Leader, prioritizing tasks, emails, and meetings to ensure executive focus aligns with strategic organizational goals.

• Complex Scheduling & Travel: Manage intricate and dynamic calendars across multiple time zones, including scheduling high-stakes internal and external meetings, and coordinating detailed domestic and international travel arrangements.

• Meeting Preparation & Follow-Up: Prepare comprehensive meeting materials, presentations, and pre-reads (e.g., Board decks, QBR materials, executive summaries). Attend key meetings to capture action items, ensure timely follow-up, and track accountability across teams.

• Correspondence & Communication: Draft, edit, and proofread high-level communications, including internal announcements, executive summaries, and external correspondence on behalf of the supported executives.

• Budget & Expense Management: Process and reconcile expense reports, manage departmental invoices, and track budgets for specific executive-led initiatives.

• Culture & Team Support: Organize and execute internal team events, offsites, and morale-building activities for the executives' teams.

• Experience: 2-5 years of experience in project management and executive assistance, preferably supporting C-level or VP-level executives.

• Project Management Certification (preferred): PMP, CAPM, or equivalent certification or demonstrated experience with project management methodologies (Agile, Waterfall, etc.).

• Organizational Mastery: Exceptional organizational and time management skills, with a proven ability to manage multiple priorities simultaneously in a fast-paced environment.

• Communication: Outstanding written and verbal communication skills; comfortable drafting executive-level communications and delivering clear, concise project updates.

• Discretion & Professionalism: Proven ability to handle confidential information with the utmost discretion and integrity.

• Technical Proficiency: Advanced proficiency with Google Workspace, Project Management Software (SmartSheet).

• Strategic Thinking: Ability to anticipate executive needs and proactively identify potential roadblocks or opportunities, translating high-level strategy into executable plans.

Enabling your best to power a better media future. Our comprehensive benefits package (including health & wellness plans, 401(k) retirement coupled with a Nielsen match, a generous paid time off policy, company provided car for those who qualify, and if eligible, a discretionary incentive/bonus) is designed to be inclusive for all employees and families, and we take pride in ensuring that employees are rewarded holistically for the role they are doing and their performance.

A reasonable estimated salary range for a new employee has been provided. It would be adjusted based on each employee's geographic location. The position of each employee within a compensation range at Nielsen is dependent on several individual circumstances, such as experience, training, certifications and other business requirements/needs.

Nielsen makes hiring decisions without regard to disability status, protected veteran status, or membership in any other protected class.

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