Project Manager (Contract Manager)

Custom Software Systems, Inc. (CSS) is seeking a detail-oriented and highly organized Project Manager (Contract Manager) to support procurement and contract management activities within a dynamic IT environment. This role is critical to ensuring the successful planning, execution, and administration of contracts that support enterprise technology initiatives. The ideal candidate will serve as a key liaison between internal stakeholders, vendors, and leadership—driving procurement processes, maintaining contract compliance, and supporting day-to-day operations with precision and efficiency. This position requires strong communication skills, the ability to manage multiple priorities, and a solid understanding of contract lifecycle management within a government or regulated setting.

Responsibilities

• Interface with various levels of personnel and management throughout the County, as well as with external vendors and contractors.
• Prepare solicitations (RFB, RFP, RFQ) and administer the contracts until performance is completed.
• Prepare Requests for Information (RFIs) and support the management of related documentation, vendor demonstrations, and Q&A activities.
• Perform all steps of the procurement process, such as kick-off and pre-proposal meetings, review of documents, tracking approvals, facilitating legal and purchasing review, and moving contract documents and amendments through the collaboration and approval process within OIT.
• Monitor all financial aspects of assigned contracts (e.g. monitoring funding, burn rate, and expenditures).
• Support day-to-day procurement operations within OIT, including supplier performance monitoring, contract expiration monitoring/renewals, contract scope monitoring/change development/dispute coordination.
• Ensures all relevant documentation accompanies contracts and maintains digital and hard copies of relevant documentation.
• Sharing and providing clarity of contract processes, conditions, and details with employees.
• Maintains schedules/calendars for the Contract Office in preparation, organization, setting agenda, taking notes and minutes, developing action items, and general follow-up of meetings.
• Communications to all levels of the organization.
• Performs other related duties as required.

Citizenship

·        US Citizenship

Required Qualifications

• Four (4) years of contract management experience.
• Two (2) years of experience in Information Technology administrative support.
• Four (4) years of experience with Microsoft Office Software.

Knowledge, Skills & Abilities

• Fundamental knowledge of Infrastructure concepts.
• Exceptional organization and coordination skills.
• Exceptional oral and written communication skills.
• Ability to work as part of a team, independently, and multitask.

Education

• Bachelor’s Degree or equivalent experience.

Preferred Qualifications

• Knowledge of IT purchasing for government entities. (Federal, State, or Local).
• Experience in managing high-profile programs for enterprise solutions.

Compensation & Benefits[1][2]

• Wage Range: $170,000 - 190,000
• General Benefits: Custom Software Systems, Inc. offers our employees a competitive benefits package that may include:

• Health insurance plans
• Health Savings Account (HSA)
• Dental
• Vision
• Long-term disability
• Short-term disability
• Basic term life insurance
• Supplemental term life insurance for employees, spouses, and dependents
• Simple IRA
• Parking/Commuting expense reimbursement
• Training/Education

[1] Compensation range must be coordinated with and approved by the CSS Chief Operating Officer (COO).

[2] Compensation & Benefits information is required for all Maryland Employers effective October 1, 2024.