We're looking for a Project Manager to lead individual workstreams within our broader business transformation program. You will help support the implementation, development and iteration of workstreams within a program within the overall business transformation strategy. You'll be responsible for planning, executing, and delivering projects that improve how the business operates - spanning process redesign, systems implementation, and organizational change; while working closely with the Transformation Lead and business stakeholders to ensure outcomes stick.
YOUR ROLE WILL CONSIST OF:- Own the end-to-end delivery of assigned projects: scope, schedule, budget, risk, and quality
- Translate a transformation charter into a detailed project plan with clear milestones, owners, and dependencies
- Run regular status reporting (RYG statuses) and escalate risks and blockers before they become critical
- Facilitate cross-functional working sessions with stakeholders across Ops, IT, Finance, and other impacted teams
- Maintain project's RAID log (risks, assumptions, issues, dependencies) and drive mitigation actions to closure
- Manage resource needs in coordination with the team’s capacity planning process
- Partner with change management resources to ensure adoption, not just technical completion of project deliverables
- Conduct stage reviews and present go/no-go recommendations to the steering committee
- Run post-implementation reviews and capture lessons learned for the broader team members
- Oversee implementation, delivery and closure of multiple projects to ensure they are delivered on time, within budget, and on schedule
- Liaise with stakeholders to define the scope, timeline, resources required and define any risk management plans
- Define clear roles and responsibilities of the participating team members within each initiative
- Lead multiple project streams with successful turnarounds to achieve timelines
- Identify risks, prepare contingency and recovery plans in the event of project delays
- Develop strategies to ensure efficient resource planning and allocation in alignment with the team's strategy
- Apply change management processes to manage stakeholders’ expectations throughout the life cycle of a project, specifically managing changes to a project (added feature/requirements, extended deadline, added budget)
- 6+ years of project management experience, ideally including business transformation, process improvement, or systems implementation projects
- 6+ years of experience in managing multiple end-to-end project life cycles
- Preferred experience in Business Transformation projects and implementation experience working with multiple teams to focus on driving financial and operational results including behavioral changes such as design change strategy, assessing stakeholder impact, and organizational readiness
- Identify project risks, prepare contingency and project recovery plans
- Ability to quickly gain the trust and respect of senior stakeholders internally and with outside vendors
- Experience in budgeting, scoping, scheduling and driving projects from initiation to delivery
- Proven ability to manage multiple stakeholders with competing priorities and drive alignment across business users, vendors, and stakeholders
- Strong working knowledge of project management fundamentals: charters, schedules, budgets, risk registers, change control
- Comfort working in both structured such as waterfall and iterative (Agile) delivery environments
- Excellent written and verbal communication, able to translate technical or operational complexity into clear updates for executive audiences
- Experience with project tracking tools (e.g., Smartsheet, Jira/Confluence) and standard reporting formats
- Strong leadership, communication, and interpersonal skills
- Based in US Eastern Time
- Fully onboarded onto a few active transformation workstreams
- Established a reliable status reporting cadence with team members
- Feeling comfortable with follow ups within cross-functional team members involved in a workstream
Algolia does not discriminate on the basis of race, color, religion, sex, age, national origin, military status, veteran status, disability status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.
The annual base salary compensation range for this role reflects market pay data within this location. The exact compensation offered for this role may vary depending on specific location and job-related knowledge, technical skills, and experience; and is only one part of our Total Rewards philosophy to compensate and recognize employees for their work.
FLEXIBLE WORKPLACE STRATEGY:
Algolia’s flexible workplace model is designed to empower all Algolians to fulfill our mission to power search and discovery with ease. We place an emphasis on an individual’s impact, contribution, and output, over their physical location. Algolia is a high-trust environment and many of our team members have the autonomy to choose where they want to work and when.
We have a global presence with offices in Paris, NYC, London, Sydney and Bucharest, however we also offer many of our team members the option to work remotely either as fully remote or hybrid-remote employees. Positions listed as "Remote" are only available for remote work within the specified country. Positions listed within a specific city are only available in that location - depending on the role it may be available with either a hybrid-remote or in-office schedule.
WE’RE LOOKING FOR SOMEONE WHO CAN LIVE OUR VALUES:
- GRIT - Problem-solving and perseverance capability in an ever-changing and growing environment.
- TRUST - Willingness to trust our co-workers and to take ownership.
- CANDOR - Ability to receive and give constructive feedback.
- CARE - Genuine care about other team members, our clients and the decisions we make in the company.
- HUMILITY - Aptitude for learning from others, putting ego aside.
We’re looking for talented, passionate people to help build the world’s best search and discovery technology. We value autonomy, diversity, and collaboration. We’re committed to creating an inclusive workplace where everyone is respected and supported—regardless of race, age, ancestry, religion, sex, gender identity, sexual orientation, marital status, color, veteran status, disability, or socioeconomic background.
IMPORTANT NOTICE FOR CANDIDATES - Recruitment Fraud Notice
We’ve recently seen an increase in recruitment scams targeting job seekers. To help protect yourself, please keep the following in mind:
- Our open positions may appear on third-party job boards, but the best way to apply safely is directly through our careers page.
- All genuine communication from Algolia will come from an @algolia.com email address. If you receive an email from someone claiming to work at Algolia who does not have an @algolia.com email address, please do not respond or share any personal information.
- We’ll never ask for payments, purchases, or financial details during the hiring process.
READY TO APPLY?
If you share our values and our enthusiasm for building the world’s best search & discovery technology, we’d love to review your application!
Skills Required
- 6+ years of project management experience
- 6+ years managing multiple end-to-end project life cycles
- Experience with business transformation, process improvement, or systems implementation projects
- Experience driving financial and operational results through cross-functional transformation initiatives
- Experience with behavioral change strategy, stakeholder impact assessment, and organizational readiness
- Ability to identify project risks and prepare contingency and recovery plans
- Ability to build trust with senior internal stakeholders and external vendors
- Experience budgeting, scoping, scheduling, and delivering projects
- Ability to manage competing stakeholder priorities and drive alignment
- Strong knowledge of project management fundamentals, including charters, schedules, budgets, risk registers, and change control
- Comfort working in waterfall and Agile delivery environments
- Excellent written and verbal communication skills, including executive-level communication
- Experience with project tracking tools such as Smartsheet, Jira, or Confluence
- Strong leadership, communication, and interpersonal skills
- Based in US Eastern Time
What We Do
Algolia is the search-as-a-service platform that enables companies of all sizes to deliver fast and relevant digital experiences that drive real results. With Algolia, consumers are able to find and discover what they want easily across web, mobile, and voice. Algolia allows developers and business teams to build and optimize engaging search experiences to increase online engagement, conversion and revenue. Founded in 2012, we're backed by over $175M in funding from Accel Partners, Alven Capital, Point Nine Capital, Storm Ventures, Salesforce Ventures and others. Our most recent fundraising round was our Series D in 2021 in which we raised $150 million. The team is headquartered in San Francisco with offices in Paris, London, New York City, Bucharest and Sydney. To learn more, visit www.algolia.com.
.png)
