Project Management Associate

Company Overview

Girl Scouts of Greater Los Angeles (“GSGLA”) is the largest girl-serving nonprofit organization in the Los Angeles region. Our mission is to build girls of courage, confidence, and character, who make the world a better place. www.girlscoutsla.org.

Our core values of Integrity, Clarity of Purpose, Accountability and Respect represent how we behave on a day-to-day basis. These are the specific behaviors that are imperative and encouraged in our company culture. 

We are committed to building a diverse staff that reflects the communities we work alongside, and we value diversity, equity and inclusion in our workplace.

We encourage all qualified individuals to apply and strongly encourage people from underrepresented groups to apply. In addition, reach out to us if you are a candidate whose disability prevents you from being able to complete our online application.

Position Summary

The Project Management Associate is a temporary position that is responsible for managing and evaluating projects focused on key strategic initiatives for the Mission Delivery departments. They work closely with the Chief Mission Delivery Officer (“CMDO”), Mission Delivery Senior Management Team, and Data Analytics Team members. They will operationalize tasks for cross-functional teams and execute best practices in project management that drive the department forward. Projects include formulation of department processes leading to streamlined workflows, and tracking progress on tactical execution of projects designed to meet the department’s short and long-term strategic priorities. They will also be responsible for a variety of special projects and administrative support for the CMDO.

Essential Duties & Responsibilities

Project management:

• Assist with strategic initiatives and cross-functional projects as assigned.
• Develop, track, and monitor project management for CMDO and team.
• Manage collaboration tools, calendars, file-sharing, and time tracking.
• Create project documents including strategy, plans and recap documents.
• Assess processes to determine efficiencies and efficacy.
• Collaborate across departments to assist in relationship building for the Mission Delivery team.

Department Support:

• Provide administrative support to CMDO including managing calendar, creating meeting agendas and recaps/next steps, completing/submitting expense reports, scheduling meetings, responding to emails and phone calls, creating slide decks for meetings, organizing and maintaining the department’s internal filing system on SharePoint, and coordinating across the organization.
• Provide support for Mission Delivery Team in preparation of periodic Board reports, monthly SMT Updates, CEO Reports, Dashboards, etc.
• Schedule and manage business travel for CMDO.  

Finance/Accounting support  

• Support the CMDO and team in annual budget process.
• Review, code and submit POs and invoices to Finance for processing.
• Submit and manage monthly expense reports for the CMDO. 

General:

• Understanding the major accountabilities by functional area within the teams and working collaboratively with the team to support, enhance and promote the team’s objectives and initiatives.
• Provide back-up support to Executive Assistant and Senior Administrative staff.
• Assistance with special projects as needed.
• Other tasks as assigned

Required Knowledge, Skills and Abilities

• Understanding of project management principles and language, with the ability to apply project management methodologies, tools, and best practices to support successful project delivery.
• Highly detailed, organized, proactive, regimented and process-driven, and able to monitor multiple simultaneous projects and requests,
• Proficient skills in Outlook and Office365 (Word, Excel, PowerPoint, SharePoint, Teams) with the ability to learn other technology as needed.
• Familiarity with Salesforce a plus.
• Excellent verbal communication and interpersonal skills, ability to work collaboratively with others and demonstrate tact and diplomacy in sensitive situations.
• Demonstrated skills in writing business-related communications.
• Ability to demonstrate on a consistent basis initiative, professionalism, poise, flexibility, and work in an environment of frequent interruptions.
• Research skills utilizing the Internet and/or other resources.

Department Support:

• Provide administrative support to CMDO including managing calendar, creating meeting agendas and recaps/next steps, completing/submitting expense reports, scheduling meetings, responding to emails and phone calls, creating slide decks for meetings, organizing and maintaining the department’s internal filing system on SharePoint, and coordinating across the organization.
• Provide support for Mission Delivery Team in preparation of periodic Board reports, monthly SMT Updates, CEO Reports, Dashboards, etc.
• Schedule and manage business travel for CMDO.  

Finance/Accounting support  

• Support the CMDO and team in annual budget process.
• Review, code and submit POs and invoices to Finance for processing.
• Submit and manage monthly expense reports for the CMDO.

General:

• Understanding the major accountabilities by functional area within the teams and working collaboratively with the team to support, enhance and promote the team’s objectives and initiatives.
• Provide back-up support to Executive Assistant and Senior Administrative staff.
• Assistance with special projects as needed.
• Other tasks as assigned

Required Knowledge, Skills and Abilities

• Understanding of project management principles and language, with the ability to apply project management methodologies, tools, and best practices to support successful project delivery.
• Highly detailed, organized, proactive, regimented and process-driven, and able to monitor multiple simultaneous projects and requests,
• Proficient skills in Outlook and Office365 (Word, Excel, PowerPoint, SharePoint, Teams) with the ability to learn other technology as needed.
• Familiarity with Salesforce a plus.
• Excellent verbal communication and interpersonal skills, ability to work collaboratively with others and demonstrate tact and diplomacy in sensitive situations.
• Demonstrated skills in writing business-related communications.
• Ability to demonstrate on a consistent basis initiative, professionalism, poise, flexibility, and work in an environment of frequent interruptions.
• Research skills utilizing the Internet and/or other resources.
• Ability to manage up and across teams
• Strong organizational and analytical skills, and an intuitive and proactive approach to support.
• Familiarity with accounting and budgeting software (SAP Concur and/or Questica) a plus.
• Demonstrated ability to ask questions and seek solutions to create more efficiency across teams.
• Analytical Insights – experience in framing key strategic questions to answer complex problems.
• Strategic Mindset – have a big picture view of opportunities, with the ability to define tactical implementation plans
• Collaboration – understands organizational dynamics, navigates expertly, and can achieve success in a consensus-driven, team-oriented environment
• Ability to meet deadlines and possess excellent follow-through skills.
• Ability to work a flexible schedule with some evening, early morning and weekend work required.
• California driver’s license and an insured vehicle when required to drive on the job.
• Ability to lift up to 15 pounds periodically.

Recommended Education, Training and Experience

• A bachelor’s degree is preferred; however, we welcome candidates with equivalent experience who demonstrate the skills and knowledge needed for the role.
• Experience managing projects from initial planning through completion.
• Three (3) to five (5) years program/project management and administrative support experience preferred.
• Project management certification preferred.
• Experience in non-profit or mission-driven organizations preferred.