Project Management Assistant - Community + Live, Workplace & Government Markets!
Location: Milwaukee, WI
HGA is seeking a highly organized and detail-oriented Project Management Assistant (PMA) to support Project Managers and multidisciplinary teams in the successful delivery of architectural projects. This role plays a critical part in ensuring projects are effectively planned, executed, and closed out while maintaining exceptional client service and operational efficiency.
The PMA partners with project teams across multiple assignments to coordinate schedules, monitor budgets, prepare project documentation, and facilitate communication among internal and external stakeholders. This position offers an excellent opportunity for professionals who enjoy working in a collaborative environment and are interested in growing their careers within project management.
In this role you will:
Project Coordination
- Partner with Project Managers to develop, maintain, and monitor project schedules, budgets, and deliverables.
- Track action items, deadlines, and dependencies to keep teams aligned and on task.
- Coordinate logistics for internal and external meetings, including agendas, follow-ups, and documentation.
Documentation & Communication
- Assist in preparing project documentation such as work plans, status reports, meeting summaries, contracts, and change orders.
- Maintain organized and accessible digital project files and records.
- Serve as a liaison between project teams, clients, and vendors to ensure clear and consistent communication.
Financial & Resource Support
- Support budget tracking, invoice processing, and resource planning activities.
- Monitor project performance metrics and flag risks, delays, or variances to project leadership.
You will need to have:
- 3–5 years of experience in project coordination or project management support.
- Strong organizational, time management, and problem-solving skills.
- Proficient in project management tools (e.g., Microsoft Project, Smartsheet, Asana, Monday.com) and Microsoft Office Suite.
- Familiarity with Adobe Creative Suite and Deltek Vantagepoint software.
- Skilled in handling multiple projects with competing priorities.
- Excellent verbal and written communication skills.
- Ability to work independently and collaboratively in a fast-paced environment.
Additional qualifications:
- Knowledge of project management methodologies (Agile, Waterfall, etc.).
- Experience in architecture, construction management, or OSHPD/HCAI (for California Healthcare).
- CAPM or PMP certification a plus.
Salary Information:
The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary Range: $70,600 - $82,000 depending on qualifications and experience.
Additional Information:
At HGA, you’ll do the best work of your career. We design with impact by diving deep into the people and passions that shape every place. Empathy fuels us, curiosity drives us, and meaningful work leads to innovation. We celebrate individuality, embrace flexibility, and thrive together. This role requires to be onsite 5 days a week.
Join our nationally recognized, award-winning team of architects, engineers, and interior designers — help us shape what’s next.
Learn more about us here.
Application Requirements & InstructionsPlease submit resume for consideration.
Skills Required
- 3-5 years of experience in project coordination or project management support
- Strong organizational, time management, and problem-solving skills
- Proficiency with project management tools such as Microsoft Project, Smartsheet, Asana, or Monday.com
- Proficiency with Microsoft Office Suite
- Familiarity with Adobe Creative Suite
- Familiarity with Deltek Vantagepoint software
- Ability to handle multiple projects with competing priorities
- Excellent verbal and written communication skills
- Ability to work independently and collaboratively in a fast-paced environment
- Knowledge of project management methodologies such as Agile or Waterfall
- Experience in architecture or construction management
- Experience with OSHPD/HCAI for California Healthcare
- CAPM or PMP certification
What We Do
HGA is a national interdisciplinary design firm committed to making a positive, lasting impact for our clients and communities through research-based, holistic solutions. We believe that great design requires a sense of curiosity—forming deep insight into our clients, their contexts, and the human condition. We are a collective of 1,200 architects, engineers, interior designers, planners, researchers, and strategists. Our practice spans multiple markets, including science and technology, corporate, cultural, education, local and federal government, and healthcare. HGA’s work has received numerous awards throughout our history—from our own industries, as well as those of our clients. Equally as meaningful to us is the shared impact we create with our clients through purposeful design that speaks to the human experience. #HGA #HGADesign
