Project Management Administrative Assistant

Project Management Administrative Assistant

Cutler Advisors is hiring!

Cutler Advisors is an independent, full-service accounting and advisory firm specializing in accounting, tax, and advisory services for businesses and individuals. We are committed to delivering a highly personalized, white‑glove experience to our premier clients through proactive service, responsiveness, and deep understanding of their needs.

This is an exciting opportunity to join a growing and dynamic CPA firm! We are seeking a highly motivated Project Management Administrative Assistant to support project managers and internal teams while also handling a variety of administrative tasks. This role is ideal for someone who is highly organized, detail-oriented, and eager to grow professionally while contributing to both project execution and day-to-day office operations.

Key Responsibilities

• Communicate regularly with Project Managers and internal teams regarding project needs, timelines, and priorities

• Assist with planning, coordination, and tracking of multiple projects

• Maintain and organize project documentation, reports, and assignments within project management software and web-based tools

• Monitor, update, and report on project progress

• Perform administrative tasks including data entry, report preparation, scheduling meetings, scanning, copying, printing, and filing

• Assist with assembling, filing, and organizing tax returns and client documentation

• Convert documents into both paper and digital files, ensuring accurate labeling and organization

• Communicate with clients via email and telephone to request or clarify information

• Conduct research and gather information as needed to support projects

• Support general office operations, errands, and miscellaneous administrative duties

• Complete tasks assigned by Project Managers and leadership in an efficient and timely manner

Requirements & Qualifications

• High school diploma or GED required; Associate’s Degree or higher preferred

• 1–5 years of proven experience in an administrative support role

• Previous experience in a project management, accounting, or professional services environment preferred

• Proficiency in Microsoft Office, email, and calendar systems

• Intermediate-level Excel skills preferred (e.g., formulas, pivot tables, basic data analysis)

• Familiarity with project management software and web-based tools preferred

• Highly organized with strong attention to detail and problem-solving skills

• Ability to manage priorities, deadlines, and deliverables in a fast-paced environment

• Strong written and verbal communication skills

• Highly responsive to emails, calls, and requests

• Ability to work independently and collaboratively as part of a team

• Willingness to learn, adapt to new processes, take feedback, and ask thoughtful questions

• Ability to work efficiently under pressure and during peak deadline periods, including occasional weekends

Job Details

• Job Type: Full‑time

• Schedule: 8-hour shift

• Work Arrangement: In person

This position operates near Pittsburgh in Murrysville, PA with typical working hours aligning with Eastern Standard Time (EST) zone to facilitate effective collaboration. We offer flexibility in managing your schedule to maintain a healthy work-life balance while meeting business needs. This position operates as part of a collaborative team environment, supporting clients with professionalism, discretion, and responsiveness.

Compensation & Benefits

Compensation Range: $20 – $25 per hour commensurate with experience

This position offers a competitive salary commensurate with experience and qualifications. In addition to compensation, Cutler Advisors provides a comprehensive benefits package, including:

• Health, Dental, and Vision Insurance (with options for fully paid employee‑only coverage for health and dental)

• Company‑Paid Life and Long‑Term Disability Insurance

• Ancillary benefits, including supplemental life insurance and short‑term disability options

• Classic Safe Harbor 401(k) Plan with employer contributions

• Opportunities for professional growth and development, including access to Becker and LinkedIn Learning

Cutler Advisors is committed to fostering a supportive and inclusive workplace where every team member can thrive. We value professionalism, collaboration, and a client‑first mindset. Apply today to join a firm dedicated to delivering an exceptional concierge‑level experience to its clients.

"David Cutler Accountants + Advisors", an independent member of the Crete Professionals Alliance, is the brand name under which David S. Cutler, CPA, PC and David S. Cutler, CPA, PLLC (collectively referred to as “DSC CPA”) and Cutler Advisors LLC d/b/a David S. Cutler Advisors (“Advisors”) provide professional services. DSC CPA and Advisors practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations, and professional standards. DSC CPA is a licensed independent CPA firm that provides attest services to its clients, and Advisors provides tax and business consulting services to their clients. Advisors and Crete Professionals Alliance are not licensed CPA firms. The entities falling under the David Cutler Accountants + Advisors brand are independently owned and are not liable for the services provided by any other entity providing the services under the David Cutler Accountants + Advisors brand. Our use of the terms “our firm” and “we” and “us” and terms of similar import, denote the alternative practice structure conducted by DSC CPA and Advisors.

Crete Professionals Alliance is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law.

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