Project Invoice Support Specialist - Disaster Management FEMA - Hybrid (Long Island, NY)

ICF's Disaster Management Division seeks a Project Invoice Support Specialist to support FEMA Public Assistance (PA) and Hazard Mitigation projects with financial reconciliation and project cost accounting for utility infrastructure projects. 

This full-time position must reside within a commuting two-hour radius of Melville, New York for a hybrid schedule (2 days or more on office location and remainder work-from-home).  Non-management role. Relocation will not be supported.  At this time, ICF is unable to provide employment visa sponsorship for this position.  Candidates must have permanent work authorization in the U.S.

In this role, you will review vendor invoices and supporting documentation for compliance with federal and program requirements and support the client in payment processing. 

Project Invoice Support Specialist Definition: The intent of this role is to secure an experienced Project Invoice Support Specialist who can provide detailed, project-level financial support rather than a general accountant.  Project finance support concentrates on tracking costs, revenues, and budgets for individual projects from start to finish in a federal setting involving federal grants. It involves monitoring project expenditures, analyzing project-specific invoices and payments, preparing audit responses and reporting, and ensuring compliance with contract and federal project requirements.

Compensation: While the range below is broader for career growth, this position will offer a base annual salary of $75K to 85K. Offer based on candidate’s % of job description match and location as determined by the hiring team. Full time benefits apply. 

Key Responsibilities:
•    Support cost accounting and financial reconciliation to ensure project costs are eligible for FEMA reimbursement.
•    Monthly tracking and reporting of project costs and metrics. 
•    Review and process contractor invoices to meet FEMA and federal contract requirements.  
•    Assist with oversight of the material reconciliation process.
•    Interact with subrecipients, federal and state agency representatives, peers, and project manager.
•    Monitor project costs to ensure compliance with all laws, regulation, and policies pertaining to FEMA programs.
•    Accurately and efficiently work with data entry and data management systems as required.
•    Professionally interact with stakeholders and staff utilizing excellent communication skills, understanding and patience.
•    Work in a fast-paced, detail-oriented flexible environment.
•    Other duties and learning as directed by ICF.

Please attach a concise resume aligned with the qualifications, skills and experience indicated.

Must Have Requirements: 

•    Bachelor’s degree in finance, accounting, economics or related field.
•    2+ years of project finance grant experience including a working knowledge of project accounting systems. (SAP or similar cost accounting, electric or utility construction projects, reviewing invoices and payment data entry information, performing financial reconciliation).
•    2+ years of experience with MS Office, including Intermediate Excel– Pivot Tables, V-Lookup, Formulas, etc.  

Preferred Skills: (These may set candidates apart)

•    Experience with Electric Utility and Construction projects, Capital projects.  
•    Experience supporting FEMA-funded projects. (PA, HMGP, Grants Admin-Compliance (not IA).
•    Experience supporting federally funded grant management projects. 
•    Federal contract experience and cost of service pricing experience. 

Professional Skills: (You will bring these with you Day One)

•    Strong analytical, problem-solving, and decision-making capabilities.
•    Able to quickly pick up on FEMA reimbursement eligibility requirements, and associated project compliance.
•    Strong written and verbal communication skills, emotional intelligence, critical thinking skills, and integrity and ethics
•    Team player with the demonstrated ability to build organizational capability, motivate teaming partners/staff to ensure high levels of engagement, and work in a dynamic, fast-paced environment.
•    Must have dedicated workspace and strong, reliable internet for remote work from home.
•    Proficiency with Microsoft Office (Word, Excel, PowerPoint and Project Management Software).
•    Willingness and ability to commute within a two-hour radius for the hybrid onsite requirement for this position as directed.

This job is a Section 3 eligible job opportunity. We encourage applications from individuals that are low income and/or living in Public Housing. 
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Please note that this application must be submitted directly by the applicant for consideration. Failure to do so may result in the application being excluded for consideration.  Applicants needing an accommodation for disability or religious purposes in connection with the application process should contact [email protected] for assistance.

Working at ICF

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Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$67,355.00 - $114,503.00

New York Client Office (NY88)