Project Information Specialist

Description

LAC Federal is seeking a Project Information Specialist to provide administrative and project information support to IRC operations, including coordination of projects, reporting, scheduling, executive support, and operational tracking. 

Responsibilities

• Prepare correspondence and reports 
• Coordinate meetings and calendars 
• Track project actions and deliverables 
• Maintain office records and documentation 
• Support administrative operations 

Requirements

Mandatory Requirements

• At least 7 years of administrative management or relevant work experience
• Experience in creating and implementing organizational or administrative management policies and procedures
• Ability to evaluate program effectiveness and recommend improvements
• Experience managing an agency project report library
• Experience with other administrative services like office management, building and facilities management, human resources, and/or security
• Ability to provide training and technical assistance to staff
• Experience in information and records management
• Proficient in the use of a variety of IT programs, databases, and computerized systems
• Excellent written and verbal communication skills
• Commitment to innovative and quality customer service
• Physical ability to move a large number of files and/or file boxes
• Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity, presentations or visual material access
• Experience creating and editing audio-visual content such as presentations and videos
• Experience setting up conference, board, or training rooms
• Ability to manage multiple tasks, prioritize work, and meet deadlines
• Ability to identify and resolve complex problems
• College degree required in business or information management and/or related certifications
• Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
• Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive
• environment.
• Possess strong organizational and customer service skills.
• Must be a U. S. Citizen
• Ability to obtain and retain a “SECRET” security clearance. Active clearance strongly preferred

Preferred Requirements

• Experience supporting DOS or civilian agencies preferred 

 Physical Requirements

• Ability to sit, stand, walk, bend, reach, and operate standard office equipment and computer systems for extended periods while performing administrative support, project coordination, scheduling, reporting, and records management duties. 
• Ability to lift, carry, transport, and organize files, records, office supplies, presentation materials, and file boxes weighing up to 25–30 pounds as part of office operations, project support, and event setup activities. 
• Ability to provide on-site operational and technical support for meetings, conferences, and training events, including setting up conference rooms, troubleshooting audiovisual equipment, and responding quickly to time-sensitive requests in a fast-paced environment

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development

EEO Statement

The company and its subsidiaries are an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring/hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. 

Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. 

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. 

Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.