AGAR is seeking a full-time/on-site Project Finance Coordinator in the Greater Cincinnati area to support the financial management of projects from bid through closeout. This role is responsible for building fast, accurate budget estimates, tracking spending against budget, managing vendor pricing and accountability, preparing reconciliations, and providing financial reporting across active jobs. Working under the direction of the Controller, this position supports day-to-day project finance operations and is ideal for a professional seeking to grow into broader project finance responsibilities as AGAR continues to scale.
Key Responsibilities:
- Build timely, accurate project budget estimates using creative briefs, vendor quotes, historical data, and market rates, often with evolving scope or pricing
- Source and manage vendors, compare quotes, negotiate terms, and ensure accountability for cost, scope, and timeline commitments
- Track project spend, monitor job costs and profitability, identify variances, and communicate risks and recommendations to project teams and the Controller
- Support financial documentation, including Statements of Work, change orders, reconciliations, job closeouts, project setup, and reporting
- Maintain vendor rate databases, finance templates, reporting tools, and documented processes while supporting AGAR’s values and ongoing process improvements
Qualifications:
- 3+ years of experience in estimating, procurement, vendor management, cost accounting, or project finance within a project-based, bid-driven environment
- Strong ability to build accurate budgets and cost estimates quickly, even with incomplete information and tight deadlines
- Experience managing vendor quotes, negotiations, cost accountability, budgeting, job costing, reconciliations, profitability analysis, and project financial reporting
- Advanced Excel skills with experience using accounting, project management, time-tracking, and reporting tools
- Clear communicator with sound discretion; must pass a background check and provide professional references upon request
Preferred Qualifications:
- Experience in a project-based, bid-driven environment such as experiential marketing, events/production, construction, architecture, engineering, or manufacturing
- Familiarity with QuickBooks or a comparable ERP/accounting system
- Bachelor’s degree in finance, Accounting, Business, or a related field, or equivalent professional experience
- Experience supporting Statements of Work, changing orders, reconciliations, job closing outs, or project margin analysis
What We Offer:
- Competitive compensation
- Health, dental, and vision insurance
- Paid time off (PTO) and paid holidays
- Retirement savings plan with company contribution
- Professional development and training opportunities
- Close-knit, collaborative team culture where your contributions are seen and valued
AGAR is made up of Cultural Wondermakers who create moments of wonder through experiential marketing, retail innovation, hospitality, and public art. Since 2008, AGAR has been transforming everyday experiences into opportunities to grow culture and spark meaningful connection.
Our Core Values:
Embrace Being Uncomfortable – The greatest learning moments occur when outside of your comfort zone.
Execute with Excellence – Provide agile service without compromising quality of work.
Constantly Curious and Open to the New – Immerse into experiences and things outside the norm.
All Hands on Deck, Always – No matter the nature of the job, we get it done together.
Truth in Words and Actions – Take ownership and accountability.
If you are looking for a rewarding, high-impact opportunity where you can strengthen project finance operations, support creative work, and grow with a scaling organization, apply online today!
AGAR is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
#ZR
Skills Required
- 3+ years of experience in estimating, procurement, vendor management, cost accounting, or project finance within a project-based, bid-driven environment
- Ability to build accurate budgets and cost estimates quickly with incomplete information and tight deadlines
- Experience managing vendor quotes, negotiations, cost accountability, budgeting, job costing, reconciliations, profitability analysis, and project financial reporting
- Advanced Excel skills and experience with accounting, project management, time-tracking, and reporting tools
- Clear communication and sound discretion
- Must pass a background check
- Provide professional references upon request
- Experience in a project-based, bid-driven environment such as experiential marketing, events and production, construction, architecture, engineering, or manufacturing
- Familiarity with QuickBooks or a comparable ERP/accounting system
- Bachelor's degree in finance, accounting, business, or a related field, or equivalent professional experience
- Experience supporting Statements of Work, change orders, reconciliations, project closeouts, or project margin analysis
What We Do
Since 2003, Clark Schaefer Consulting has been providing superior accounting, control and technology/cybersecurity services to the business community. The Firm has an established reputation for delivering outstanding and customizes solutions for a reasonable cost. Integrity, quality, respect, and innovation are all values that we deliver to our clients, and are therefore traits found in our employees. Subsequently, as a Firm, Clark Schaefer Business Advisors provide elite, next-level services to the largest and fastest growing companies within the marketplace. Dedicated to our client's success, we specialize in customizing scalable solutions and deliver superior results. While our reputation and history may open doors, it is our holistic approach and exceptional service that ensures we are invited back.
