Position Summary and Objective
The Project Finance Analyst is responsible for conducting timely and accurate administrative reviews of projects/missions to confirm that required documentation is complete, information is consistent across systems, and mission records are ready for operational and financial processing. This role partners with Operations, Mission Management, Accounting, and other internal stakeholders to resolve discrepancies, maintain reliable records, and support efficient project closeout. The ideal candidate is highly organized, detail-oriented, comfortable working in a fast-paced environment, and able to follow established procedures while exercising sound judgment.
Key Responsibilities
Review project records for completeness, accuracy, and compliance with established administrative requirements.
Verify key project/mission details, including client information, dates, locations, services performed, personnel or vendor support, rates, expenses, and supporting documentation.
Confirm that required approvals, receipts, invoices, reports, and other project-related documents are attached and properly recorded.
Compare information across applicable systems and source documents; identify missing, conflicting, or unusual items and coordinate corrections.
Follow up with Mission Managers, Operations personnel, vendors, and internal partners to obtain documentation and resolve exceptions promptly.
Document review results, outstanding items, resolutions, and approval status in accordance with established procedures.
Release or route project records for billing, accounts payable, payroll, accounting, or closeout once administrative requirements are satisfied.
Monitor assigned review queues and aging items to support service-level expectations and timely project completion.
Escalate recurring issues, material discrepancies, policy exceptions, and delayed responses to the appropriate manager.
Maintain organized, audit-ready records and protect confidential client, employee, vendor, and project information.
Assist with reconciliations, reporting, audits, process documentation, and special projects related to mission administration.
Recommend practical process improvements that reduce errors, strengthen controls, and improve turnaround time.
Competencies and Attributes
Administrative accuracy and quality control.
Adaptability in a fast-paced environment.
Process discipline and accountability.
Time management and responsiveness.
Professional communication and collaboration.
Analytical thinking and problem-solving.
Organization and follow-through.
Qualifications and Education
High school diploma or equivalent required; Associate or Bachelor’s degree in business, accounting, finance, operations, or a related field preferred.
Two or more years of experience in administrative review, operations support, billing, accounts payable, expense review, project coordination, or a similar detail-oriented role preferred.
Strong attention to detail with the ability to identify inconsistencies and validate information against supporting documentation.
Proficiency with Microsoft Office, particularly Excel, Outlook, and Word; experience with enterprise resource planning, customer relationship management, expense, or project-management systems is preferred.
Clear written and verbal communication skills and the ability to follow up professionally with multiple stakeholders.
Ability to prioritize a high volume of work, meet deadlines, and maintain accuracy with limited supervision.
Demonstrated discretion when handling confidential or sensitive information.
Success Measures
Accuracy and completeness of project reviews.
Effective partnership with operational and financial stakeholders.
Consistent adherence to procedures, controls, and escalation requirements.
Quality and audit readiness of project documentation.
Reduction in records returned for missing or incorrect information.
Timeliness of review completion and exception resolution.
Position Type and Schedule
- This is a full-time position located in McLean, VA.
- Salaried, exempt professional.
- Salary range: $65,000 to $75,000 annually, dependent upon experience.
Work Environment and Physical Demands
Reasonable accommodation requires the physical and mental capacity to perform all essential functions effectively. In addition to other demands, the demands of the job include:
- Exposure to stressful situations, such as challenging individuals or high-alert security issues.
- Exposure to sensitive and confidential information.
- Regular computer usage.
- Frequent sitting and standing.
Global Guardian Values
- We are hyper-responsive
- We find a way to "yes"
- We do what we say
- We work as a team
Equal Opportunity Employer Statement
Global Guardian is an equal opportunity employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran, disabled status, or genetic information. If you need reasonable accommodation regarding the application process, do not hesitate to contact [email protected].
Skills Required
- High school diploma or equivalent
- Associate or bachelor's degree in business, accounting, finance, operations, or a related field
- Two or more years of experience in administrative review, operations support, billing, accounts payable, expense review, project coordination, or a similar detail-oriented role
- Strong attention to detail and ability to identify inconsistencies and validate information against supporting documentation
- Proficiency with Microsoft Office, particularly Excel, Outlook, and Word
- Experience with enterprise resource planning, customer relationship management, expense, or mission-management systems
- Clear written and verbal communication skills and ability to follow up professionally with multiple stakeholders
- Ability to prioritize high-volume work, meet deadlines, and maintain accuracy with limited supervision
- Demonstrated discretion when handling confidential or sensitive information
What We Do
Global Guardian offers a full range of domestic and international duty of care services. Traveler tracking (active and passive), medical and security response, secure transport, intelligence and due diligence, emergency evacuation and custom aviation, cyber security, and video surveillance monitoring. Via our 24/7 Global Security Operations Centers, and affiliates on the ground in over 125 countries, Global Guardian can seamlessly integrate these capabilities into a “one button push” that empowers organizations to manage their people, assets and communications.
