The Role
Supports project managers and superintendents with construction administration, scheduling, cost tracking, subcontractor coordination, RFIs, submittals, quality control, inspections, permits, documentation, and project closeout. Maintains Procore records, schedules meetings, reviews plans and specifications, manages punch lists and warranty requests, and coordinates municipal approvals. The role works in both office and field environments, requires occasional travel, and involves walking construction sites and lifting up to 50 pounds.
Summary Generated by Built In
*Knowledgeable in ProCore, RFIs and construction submittals.
Summary:
This position is a construction industry position that will assist the Project Manager and the Superintendent, providing administrative and technical services in the fields of scheduling, cost engineering, subcontract coordination, and general project administration. Knowledge of Primavera P-6, Procore, Microsoft Outlook and Microsoft Office experience preferred.
Essential Duties and Responsibilities:
General Project Support
- Assist Project Manager & Superintendent with daily duties and operational activities.
- Help maintain safe and compliant work sites.
- Keep track of employee time, quantities performed, and site correspondence.
- Purchase materials for projects as directed by the Project Manager or Superintendent.
- Work in both field and office environments; occasional travel may be required.
- Demonstrate the ability and desire to grow into a Project Manager or Superintendent position.
Meetings & Subcontractor Coordination
- Conduct pre-construction and progress meetings. (OAC/ Subcontractor/ City officials)
- Attend job site meetings, maintain detailed meeting minutes, and distribute them to subcontractors, clients, and city officials.
- Coordinate regular meetings with subcontractors, project owners, and internal teams.
Project Documentation
- Certify, review, expedite, write, and track material submittals and Requests for Information (RFIs).
- Review all catalog cuts and material submittals for full compliance with plans and specifications.
- Maintain, update, and distribute official construction documents (Plans, RFIs, ASIs, PRs, etc.).
- Maintain & update Procore (core & Management tool)-Director, plans, daily logs, photos, etc.
Quality Control & Inspection
- Review plans and specifications to ensure requirements are met for each construction process.
- Distribute written inspection and test results to appropriate agencies.
- Conduct pre-final inspections, establish punch lists, and ensure all identified deficiencies are corrected.
- Field and manage project warranty requests
Scheduling & Closeout
- Create and maintain detailed project schedules. (Primavera p6 or Procore Schedule)
- Assist in resolving design and field engineering issues efficiently.
- Manage the project closeout process, including owner training and archiving project records.
- Create Work Plans and hazard analyses and maintain Material Safety Data Sheets (MSDS).
Permits & Inspections
- Coordinate plan submittals with the building department and permit expeditors.
- Track permits, comments, revisions, and municipal approvals.
- Coordinate projects across the design team, building department reviewers, and internal teams.
- Identify and resolve plan review comments efficiently.
- Schedule inspections and manage the process to close out permits successfully.
- Maintain organized, audit-ready records for all permits and approvals
Performance Requirements:
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
- Problem Solving - Identify and resolve problems in a timely manner; gathering and analyzing information skillfully to develop alternative solutions.
- Communication and Interpersonal Skills - Write and verbalize clearly, informatively and effectively, able to read and interpret written information.
- Diversity - Respectful and sensitivity to cultural differences. Promote a harassment-free environment. Build a diverse workforce.
- Ethics - Work with integrity and ethically; upholding organizational values.
- Strategic Thinking - Develop strategies to achieve organizational goals. Analyze market and competition, identifying external threats and opportunities and adapting strategy to changing conditions.
- Professionalism -Treat others with respect and consideration regardless of their status or position, accepting responsibility for own actions and following through on commitments. Is polite, conversational, self-confident, comfortable to be with and non-assuming.
- Innovation - Displays original thinking and creativity, meeting challenges with resourcefulness. Generate suggestions for improving work, develop innovative approaches and ideas. Present ideas and information in a manner that gets others' attention.
- Leadership and Interpersonal Skills - The ability to build effective teams, to inspire others to their best, and to coach and mentor. The ability to confront difficult situations and manage them to a successful conclusion. Is organized and produces a paper trail that can be easily understood by third party. Embraces life-long learning and strives to stay current with new industry trends and practice.
Knowledge, Skills, & Abilities:
- Working knowledge of construction practices, methods, building trades, RFIs, RFPs, product submittals, bid analysis, and scope/specification development.
- Proficiency in Microsoft Office applications, Excel and Word, Adobe Acrobat or Bluebeam.
- Proficient use of computer-aided engineering and drafting software.
- Ability to develop, maintain, and monitor project baseline schedules for large-scale construction projects using Primavera P-6 software or Procore Schedule.
- Hands-on experience utilizing Procore Construction Management software platform.
Education and Experience:
- Bachelor’s Degree or equivalent in Construction Management / Construction Engineering, OR a Construction Management Certificate from an accredited university preferred.
- 1–2 years of experience as a Project Engineer or similar role with a general contractor.
- Direct experience managing Submittals and Request for Information (RFI) processes.
- Experience working on multifamily projects valued at $10 million or above is preferred.
Essential Job Functions:
- Ability to perform essential functions of the position with or without reasonable accommodation
- Ability to drive between job sites and use own or company vehicles and equipment to perform job functions. Valid Driver’s License required
- Physical ability to work at a computer in two-hour increments to perform data entry and requiring hand and eye coordination
- Ability to read and effectively communicate with fellow employees
- Ability to walk through rough construction sites and lift 50 pounds from the ground
Physical Requirements:
- This is a physically active position requiring walking, standing, sitting, driving
- Moderate physical activity to include carrying and lifting up to 50 lbs.
Skills Required
- Working knowledge of construction practices, methods, building trades, RFIs, RFPs, product submittals, bid analysis, and scope/specification development
- Proficiency with Microsoft Office, Excel, Word, Adobe Acrobat, or Bluebeam
- Proficiency with computer-aided engineering and drafting software
- Ability to develop, maintain, and monitor project baseline schedules using Primavera P6 or Procore Schedule
- Hands-on experience using Procore Construction Management software
- Bachelor's degree or equivalent in Construction Management or Construction Engineering
- Construction Management Certificate from an accredited university
- 1-2 years of experience as a Project Engineer or in a similar general contractor role
- Direct experience managing submittal and Request for Information processes
- Experience with multifamily projects valued at $10 million or above
- Valid driver's license
- Ability to walk through rough construction sites and lift up to 50 pounds
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The Company
What We Do
Royal American Companies is a vertically integrated family of real estate companies specializing in the development, construction, and management of multifamily communities. With over 50 years of experience, the group is committed to innovation, quality, and community stewardship. Their diverse business interests span development, construction, management, hospitality, food service, recreation, and insurance, with a primary mission to improve the quality of life for residents through sustainable and affordable housing solutions.
