Responsibilities
We are seeking a detail-oriented and organized Project Coordinator to support our civil engineering projects. This role is critical for ensuring smooth project execution through effective permit tracking, schedule management, and administrative support. The ideal candidate will work closely with project managers and engineering teams to facilitate communication, track deadlines, and maintain project documentation.
- Monitor and track permit submissions and renewals.
- Follow up with different agencies and authorities on permit status and updates.
- Keep the project team informed about upcoming permit deadlines.
- Maintain and monitor project timelines to ensure adherence to deadlines.
- Act as a schedule enforcer, ensuring timely submissions for the department.
- Assist in the preparation of proposals by gathering necessary information and follow defined processes.
- Oversee project schedules, tracking progress and identifying any potential issues.
- Prepare letters, reports, meeting packets, and invoice summaries as required.
- Control and report on project schedules to ensure that deadlines are consistently met.
- Ensure all project deadlines are met through proactive monitoring and communication.
- Maintain the integrity of schedules, monitor project progress, and address issues as they arise.
- Perform other duties as assigned to support project operations.
- Assist and support project managers with administrative tasks and coordination efforts.
- Prepare presentations to update senior management on project progress and demonstrate project value, depending on skillset.
- Provide comprehensive administrative support to the project team.
- Create and maintain comprehensive project documentation, plans, and reports as needed.
- Provide support to the front office in The Woodlands.
- Availability to work a portion of the week in our Houston office, as needed.
- Assist with quality assurance and quality control tracking for projects.
- Prepare agendas for team meetings to facilitate effective communication.
Skills Required
- Monitor and track permit submissions and renewals
- Follow up with agencies and authorities on permit status
- Maintain and enforce project schedules and timelines
- Provide administrative support to project managers and teams
- Availability to work a portion of the week in the Houston office
- Provide support to the front office in The Woodlands
- Assist with quality assurance and quality control tracking
- Prepare letters, reports, meeting packets, invoice summaries, and presentations
What We Do
WGA is a Texas-based professional consulting firm specializing in civil engineering, land development, municipal engineering, and construction phase services. With over 17 years of experience, they provide innovative, client-focused engineering solutions for a diverse range of projects, including education, healthcare, industrial, and municipal developments, prioritizing collaborative relationships with local and state agencies.
