Project Coordinator

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• Weekly pay

• Scheduling flexibility

• Paid parental leave

• Paid education assistance

• Team member discount

• Development programs for advancement and career growth

Please review the job profile below and apply today!

This position will be a critical member of the ITS Business office, with the primary responsibility of managing the full purchase order cycle for IT, from PO creation to closure when services are complete. The position also assists in managing capital project budgets within SAP. The position partners closely with the ITS Portfolio Analysts on helping to manage PO backlogs and assist on ad-hoc projects as needed.

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What You'll be Doing:

• Enter information from source documents (purchase order request form, DocuSign, emails) into Ariba for PO creation

• Process invoice reconciliations within Ariba, decide whether or not the vendor has submitted the invoices correctly

• Monitor spend trends of PO's, analyze for variances and potential budget overages, proactively partner with appropriate resources to resolve

• Manage POR, PO and invoice queues and make decisions of what items are priorities and what items need to be escalated to leadership

• Enter information from source documents (spreadsheets, emails) into SAP for capital expense approval

• Maintain budgets within SAP for capital projects based on various information sources (forecast, Fieldglass, spreadsheets) and process budget transfers as needed

• Maintain spreadsheets of contract, sourcing, or funding data

• Vendor communication for issue resolution

• Contractor Onboarding/Offboarding assistance

  o Update contact information for workers

  o Update cost center assignment on workers

  o Retrieve workers’ mailing address and MFA phone number from hiring manager/supplier

  o Create requests to send equipment to workers

  o Request roles for workers

  o Create shipping labels to return equipment upon contract end

  o Mark onboarding and offboarding tasks as completed in Fieldglass

• Propose process improvements to automate tasks and create efficiencies

What You Bring with You (Qualifications):

• Purchase order creation experience preferred (specific Ariba experience preferred, but not required).

• Qualifications: Bachelors or equivalent.

• Experience in Accounts Payable, IT Financial and Procurement area(s).

• Experience with SAP and Ariba preferred.

• Experience with managing cross-functional projects or programs.

• Experience with Knowledge of ITS and Corporate financial and fiscal year budgeting processes.

• Able to work cross-functionally across ITS and the business areas, and with all levels of Meijer team members, project leads, management and vendor partners.

• Adaptive, flexible and responsive to challenges, change and customer business cultures.

• Ability to manage workload autonomously and be a self-starter in deciding how to handle issues that arise.