Project Coordinator

Job TitleProject Coordinator

Job Description

Vanderlande Industries is a leading global supplier of turnkey material handling systems for the airport baggage handling market, the distribution center market, and the parcel services market. We are an Original Equipment Manufacturer and System Integrator of all our material handling solutions. Vanderlande offers design engineering, installation management, and on-going maintenance services.

Vanderlande Industries brings more than 60 years of experience and know-how to the industry and ranks as one of largest material handling suppliers in the world. Our North America headquarters is in Marietta, GA, and executes projects in the US, Canada, and Mexico.

The Project Coordinator serves as the PMO focal point for processing, tracking, and distributing project deliverables; creating reports on project status; verifying the project insurance, bonds, lien releases, and other contractual obligations are fulfilled; and providing support to the Project Manager as needed. Supports the entire Project Team as a force multiplier to ensure excellent communication is maintained between all internal departments as well as with the customer.

Key Responsibilities

• Document Control - Works with Project Team to identify and produce project specific technical and commercial documentation and templates as outlined in the project plans. Responsible for monitoring all parties for compliance to project documentation processing including filing, tracking, and distributing.
• Action Items - Maintains project action item and open item lists. Tracks open items for completion.
• Team Meetings - Coordinates weekly project team meeting, keeping, and distributing minutes.
• Logs - Responsible for maintaining all project log files to ensure accuracy of the document status. Typical project logs files are Submittals, RFIs, Change Orders, Site directives, Risk and Opportunity registers, Document Lists and Logs.
• Coordinates with all departments to assist the Project Manager with project execution.
• Coordinates with the project team members to ensure that the contents of submittals meet contractual requirements.
• Produces and updates weekly and monthly project reports, both internal and external. 
• Secondary point of contact for all departments in the absence of the Project Manager.
• Direct line of communication between all departments supporting project execution.
• Works with Project Scheduler to gather schedule updates from the project team on a weekly basis. Verifies compliance with schedule milestones and due dates, sending reminders and communicating any potential delays ahead of time.
• Other support as required including, but not limited to:

• Site Badging Administration and Returns
• Continuous Improvement project support
• Payment Application status verification
• Site logistical support
• Purchase Order Request support
• Other forms and processes
• Supply Chain expediting support

Qualifications

• Bachelor’s Degree from accredited university or institution
• 3+ years of related project coordination or construction experience
• Procore certification a plus
• Smartsheet certification a plus

Knowledge, Skills, Abilities

• Basic understanding of project procurement, scheduling, and documentation requirements.
• Proficient in MS Office.
• Ability to work well with diverse team of internal disciplines.
• Outstanding attention to detail
• Ability to quickly learn and adapt to the company’s culture and Way of Working

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions 

Vanderlande is an equal opportunity/affirmative action employer. Qualified applicants will be considered without regards to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.