Project Coordinator

This person will help project teams execute work in a fast-paced, rewarding environment in one of the fastest growing industries across the globe.

This person will help in development of innovative, accurate, timely, and high-quality products and services, typically working on multiple projects with all levels of staff.  Team members at ICF have an opportunity to apply their experience and academic knowledge, gain exposure to major projects, and interact with experts and clients in the field, while building content knowledge and consulting skills. 

Key Responsibilities:

Project Setup & Documentation

• Maintain suspense trackers, utilization trackers, proposal trackers, and pipeline records (win/loss, Dynamics ID).

Project Execution & Deliverables

• Oversee development and management of deliverable templates.
• Coordinate project data access and downloads.
• Manage team SharePoint resources, including project folders and shared tools.

Financial & Billing Coordination

• Oversee portfolio-level billing tracking spreadsheets and liaise with billing teams to identify outstanding amounts.
• Verify project closeout activities, including archiving final reports, certificates, and billing records.

Operations & Reporting

• Generate and analyze Cognos reports (TOPSR, Project Status Report, Labor, Expenses, Contract Modification etc).
• Maintain proposal and pipeline trackers (status-Win/Loss, Dynamics ID).
• Oversee planner tasks including proposals, contract execution, amendments, additional funding, charge code setup, and IWO setup.
• Coordinate with Finance, Project Accounting and Contracts teams to ensure compliance and efficiency.

• Maintain new project setup, Internal work order, utilization and suspense hours trackers.
• Maintain revenue trackers, bookings, outstanding codes, unbilled/unpaid invoices, etc.
• Identify and report revenue at risk.
• Compile PM and client-wise data.
• Prepare forecasts vs. actuals, P&L reports, and EDI meeting presentations.
• Oversee project closure activities, including booking costs and clearing account receivable.

Basic Qualifications:

• Bachelor’s Degree with 5 years of administrative experience
• Demonstrated organizational skills
• Ability to communicate and multi-task effectively
• Handle sensitive information in a confidential manner
• Self-initiative and follow through to complete tasks with minimal supervision
• Familiarity with Microsoft Office Suite (PowerPoint, Word, Excel, Outlook)

Preferred Skills/Experience:

• Administrative experience in a technical / engineering environment
• Writing or editing experience in a work or educational environment

• Familiarity with Microsoft SharePoint, Power BI, COGNOS

Professional Skills:

• Operational Excellence: Strong reporting, data management, and process improvement capabilities.
• Collaboration: Works seamlessly with SMEs, PMs, and cross-functional teams.
• Problem-Solving: Proactive in identifying risks, securing solutions, and ensuring project success.

Bot and Third-Party Applications

Please note that this application must be submitted directly by the applicant for consideration. Failure to do so may result in the application being excluded for consideration.  Applicants needing an accommodation for disability or religious purposes in connection with the application process should contact [email protected] for assistance.

Working at ICF