Project Coordinator

Job Description:

·        We are seeking a highly organized and proactive Project Coordinator to support the assessment of acquired business sites and remediation of gaps to ensure infrastructure, technology, and related processes align with Client's security standards.

·        This role will coordinate activities across security, technology, infrastructure, and business teams to ensure assessments progress, findings are documented, remediation activities are tracked, and stakeholders remain aligned.

·        The Project Coordinator will be responsible for maintaining momentum across multiple workstreams by tracking actions, identifying gaps and dependencies, driving follow-up, and ensuring owners are accountable for agreed-upon activities.

·        The ideal candidate is detail-oriented, comfortable working in an ambiguous and evolving environment, and able to bring structure and discipline to complex cross-functional initiatives.

Key Responsibilities

·        Coordinate assessment and remediation activities across acquired business sites.

·        Manage cross-functional activities involving technical, security, infrastructure, and business stakeholders.

·        Develop and maintain project plans, action trackers, remediation logs, schedules, and status reporting.

·        Track assessment activities, findings, decisions, dependencies, risks, and remediation actions through completion.

·        Establish clear owners and target dates for actions and consistently follow up to drive accountability.

·        Coordinate discovery activities required to understand current-state security compliance at acquired locations.

·        Identify missing information, unresolved questions, gaps, and dependencies that could prevent assessments or remediation activities from progressing.

·        Schedule and facilitate working sessions, stakeholder discussions, and project status meetings.

·        Document decisions, action items, owners, and next steps and ensure timely follow-through.

·        Work with technical teams and subject-matter experts to understand remediation requirements and translate them into trackable activities.

·        Maintain visibility into progress across multiple sites and workstreams and proactively escalate risks, blockers, overdue actions, or decisions requiring leadership attention.

·        Prepare concise project status updates highlighting progress, upcoming activities, risks, decisions, and areas requiring attention.

·        Help establish consistent processes and documentation for assessment and remediation efforts across acquired businesses.

Required Qualifications

·        2 year’s work experience coordinating cross-functional projects or initiatives.

·        Strong organizational skills with exceptional attention to detail and follow-through.

·        Proven ability to manage multiple activities, stakeholders, priorities, and deadlines simultaneously.

·        Experience maintaining project plans, action logs, RAID logs, schedules, or other project management documentation.

·        Excellent written and verbal communication skills.

·        Ability to facilitate meetings and translate discussions into clear decisions, actions, owners, and next steps.

·        Ability to work effectively with both technical and non-technical stakeholders.

·        Proficiency with common project management and collaboration tools.

Preferred Qualifications:

·        Experience supporting cybersecurity, information security, infrastructure, technology, risk, compliance, or remediation programs.

·        Experience supporting mergers, acquisitions, integrations, or acquired business environments.

·        Familiarity with security assessments, compliance requirements, risk remediation, or technology discovery activities.

The successful candidate will be someone who:

·        Creates structure from ambiguity and determines what needs to happen next.

·        Owns the follow-through, not just the meeting or tracker.

·        Drives accountability while building positive working relationships.

·        Notices what is missing and asks the questions needed to keep discovery moving.

·        Connects the dots across teams, activities, dependencies, and decisions.

·        Communicates clearly and concisely, particularly when highlighting risks or escalating blockers.

·        Stays ahead of the work rather than waiting for stakeholders to identify next steps.