Project Coordinator

Project Coordinator

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.  

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.  

 Job Summary:

Project Coordinators assist with project management duties. They oversee and perform project administrative functions including coordinating with clients and subcontractors, making appointments, ordering supplies, going on site visits, and preparing reports. Project Administrators are responsible for notifying Project Managers (PMs), Resource Managers, and Business Office of any potential problems and maintaining clear lines of communication.

Project Coordinator responsibilities include:

Administrative:

• Initiate project start-up (prepare draft project schedules, budgets, and project file creation).
• Coordinate with the PM to update and monitor project budgets as needed.
• Write and prepare Division 1 specifications within SpecsIntact, compile other divisions specifications, run error reports, and follow up on final edits to resolve errors.
• Receive, compile, and track deliverables (data manuals, specifications, reports, drawings, etc.). Follow-up with engineers for missing items.
• Prepare reports for PE signatures and send to client.
• Assist PMs with Engineering Services During Construction (ESDCs) and prepare submittals for review and signature.
• Perform project closeout functions.

Client Contact:

• Respond to email/phone communication.
• Coordinate travel/meeting dates with client.
• Request and organize project data and files.
• Track and follow-up on action items.

Project Meetings:

• Coordinate meeting dates/times with stakeholders.
• Organize venues – send out invites.
• Prepare meeting handouts/sign-in sheets.
• Take meeting minutes and send to PM and/or stakeholders.
• Follow-up on any action items from the meeting.

Project Tracking:

• Track deliverable due dates for design projects, and submittal due dates for ESDCs. Coordinate with engineers to ensure deadlines are met.
• Coordinate with PM and Business Office to set up charge codes and request staff access and/or removal.

Skills/abilities:

• Bachelor’s degree in business administration, management, or a related field –
• Project management certifications: Certified Associate in Project Management (CAPM), project management professional (PMP) or similar.
• Working knowledge of project management software.
• Proficiency with Microsoft Office
• Excellent interpersonal skills
• Excellent communication skills
• Attention to detail

Location: Merritt Island, FL/Bethesda, MD

 Travel: None expected

 Compensation & Benefits:

The expected base salary range for this role in Merritt Island is $40,000 - $55,000 USD per year and in Bethesda is $50,000-$65,000. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

This role is also eligible for performance-based bonuses and a comprehensive U.S. based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

For more information, visit our full benefits overview here.

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.  

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.  

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.