The Project Coordinator supports project execution through planning, administrative support, documentation, and cross-functional coordination from order entry through shipment and closeout. Working closely with Project Managers, internal departments, customers, suppliers, and other stakeholders, the role helps keep projects organized and on schedule by tracking actions, approvals, materials, documentation, and key milestones.
Responsibilities
Provide day-to-day administrative and planning support to Project Managers across multiple customer orders and projects.
Maintain project schedules, trackers, action lists, milestones, customer requirements, and status information.
Support order-entry and project kickoff activities by gathering and organizing customer and project requirements.
Assist with routine customer, supplier, and external partner communication, status requests, and follow-up under the direction of the Project Manager.
Schedule project meetings; prepare agendas, record minutes and action items.
Track drawings, submittals, RFIs, approvals, and other deliverables with Document Control; escalate overdue or schedule-critical items.
Assist with coordination of inspections, production milestones, shipping requirements, customer visits, and other project activities.
Maintain accurate project files and business-system updates; support status reporting, schedule updates, change activities, and project closeout. Supporting document control.
Identify missing information, overdue activities, and potential schedule concerns; support standardized project tools and continuous improvement initiatives.
Associate degree in Business Administration, Project Management, Engineering Technology, or related field preferred; equivalent relevant experience may be considered.
2-4 years of experience in project coordination, project administration, order management, manufacturing support, or a related role preferred.
Experience in a manufacturing, engineering, construction, or other project-driven environment preferred.
Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-moving environment.
Strong follow-up, attention to detail, and commitment to accurate, professional work.
Excellent written and verbal communication skills with the ability to work effectively across departments and with external stakeholders.
Ability to recognize schedule-sensitive issues and escalate them appropriately.
Comfortable working independently while supporting multiple Project Managers and project teams.
Adaptable to changing priorities, schedules, and customer requirements.
Skills Required
- Associate degree in Business Administration, Project Management, Engineering Technology, or a related field
- 2-4 years of experience in project coordination, project administration, order management, manufacturing support, or a related role
- Experience in a manufacturing, engineering, construction, or other project-driven environment
- Strong organizational skills and ability to manage multiple priorities and deadlines
- Strong follow-up skills and attention to detail
- Excellent written and verbal communication skills
- Ability to recognize schedule-sensitive issues and escalate them appropriately
- Ability to work independently while supporting multiple Project Managers and project teams
- Adaptability to changing priorities, schedules, and customer requirements
What We Do
NOV delivers technology-driven solutions to empower the global energy industry. For more than 150 years, NOV has pioneered innovations that enable its customers to safely produce abundant energy while minimizing environmental impact. The energy industry depends on NOV’s deep expertise and technology to continually improve oilfield operations and assist in efforts to advance the energy transition towards a more sustainable future. NOV powers the industry that powers the world.
