PURPOSE
The Project Coordinator works in alignment with the Project Manager as an administrative resource performing project related work as required to ensure the project remains organized, on schedule and within established budgets.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned.
- Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents
- Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
- Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
- Prefill start up manuals
- Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
- Schedule owner training and reviews upon job completion
- Ensure valid permits are maintained on jobs
- Cross train with Project Coordinators in other Business Units
MINIMUM EDUCATION & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL FUNCTIONS
- Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role
- Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader)
ENVIRONMENTAL ADAPTABILITY
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift 10 pounds occasionally
- May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs
MENTAL AND PHYSICAL COMPETENCIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS
- Excellent verbal and written communication skills
- Excellent organizational skills with the ability to prioritize tasks and adapt to changing need
- High level of attention to detail
EQUIPMENT/TOOLS
- Laptop computer
Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.
Skills Required
- At least two years of experience in a Project Coordinator or Administrative Support role
- Solid knowledge of Microsoft Office Suite
- Solid knowledge of Bluebeam PDF reader
- Excellent verbal and written communication skills
- Excellent organizational skills with the ability to prioritize tasks and adapt to changing needs
- High level of attention to detail
What We Do
Established in 1963, Baker Group is Iowa’s premier full-service specialty contractor—serving commercial, industrial, institutional, and mission-critical markets across the country. We offer integrated solutions in mechanical, electrical, sheet metal, plumbing, piping, building automation, fire alarm, access control, CCTV, and 24/7 service and maintenance. Our offsite manufacturing capabilities and modular construction approach allow us to deliver faster, safer, and more cost-effective projects with consistent quality. What sets us apart is our collaborative, data-driven process. By aligning design, field, and BIM teams from day one, we reduce risk, increase efficiency, and deliver long-term value. We don’t just build systems—we build trusted partnerships. As an employee-owned company, we’re deeply invested in exceptional outcomes for our clients and communities. At Baker Group, you can always Expect the Best®.
